IT Project Coordinator managing project execution across the organization. Supporting planning, tracking, and reporting project activities for alignment with goals and deliverables.
About the role
- Senior Project Manager ensuring successful project delivery from start to finish in a creative agency. Overseeing multiple projects, timelines, and team collaboration for effective outcomes.
Responsibilities
- Manage multiple projects simultaneously from inception to completion.
- Projects can range from one-off tactics to integrated campaigns spanning over 6+ months.
- Create and manage project schedules, clearly defining project dependencies, critical tasks/activities and project deliverables
- Lead project timelines, time allocation across projects, and ensure that each team member has what they need to execute the project.
- Build strong relationships to partner with Account Service, Strategy, Creative,and Production, ensure a deep understanding of each team's skills and team members.
- Stay abreast of relevant day-to-day project communication and report on any issues impacting campaign/project schedules, budgets, or deliverables.
- Keep Account Services team informed of issues or delays that may impact project deliverables; provide timely updates on project schedules or budgets with proactive recommendations on how to advance/improve.
- Proactively manage project risks and issues to ensure minimize impact to the project’s success
- Monitor and report on resource constraints during weekly resource meetings
- Facilitate project retrospectives to capture learnings
- Continually monitor and make recommendations to improve departmental or agency processes
Requirements
- 5+ years Project Management experience in a creative agency setting is preferred.
- Experience with mid-large integrated campaigns spanning across different creative formats is preferred
- Understanding of agency deliverables and what is needed to complete them
- Experience with project management software, Smartsheets is preferred
- Strong & effective communication skills
- Self-motivated, proactive, and entrepreneurial; demonstrated ability to work independently; figure-it-out mentality
- Proven record of success in maintaining strong relationships and working collaboratively and effectively with team members in multiple departments; proven ability to manage ahead and bring others along
- Skilled in developing work breakdown structures, creating timelines, and driving successful execution of projects on-schedule.
Benefits
- group medical, dental and vision coverage
- Health Savings Account
- 401k retirement plan with annual company match
- employee wellness
- commuter benefits
- cellular phone allowance
- generous paid time off
- employee volunteer day to encourage social responsibility
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