Hybrid Project Coordinator – Generative AI Data Operations

at Welocalize

• Job title: Project Coordinator – Generative AI Data Operations
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Tech skills: ETL, SQL
• Location requirements: Hybrid, Gurgaon, India

About the role

• Individual contributor supporting the delivery of AI training data projects, managing timelines and client communication. Coordinate resource allocation and ensure quality management throughout project execution.

Responsibilities

• End-to-end delivery: Plan, launch, and run a project (data collection, labeling, evaluation). Define tasks, assign batches, and monitor progress and blockers.
• Timeline and scope control: Build simple schedules, track dependencies, manage changes within agreed scope, and escalate when scope, time, or cost are at risk.
• Quality management: Apply project guidelines and SOPs; perform spot checks; coordinate feedback loops and rework until standards are met.
• Client communication: Contribute to regular status touchpoints; share updates, risks, and next steps; capture and clarify requirements and guideline questions.
• Resource coordination: Forecast and request rater/annotator capacity; align shifts, handoffs, and training needs with internal teams and vendors.
• Risk and issue management: Maintain risk/issue logs; run basic root-cause checks; execute mitigation plans and document outcomes.
• Project administration: Keep trackers, dashboards, and documentation current (volumes, throughput, quality, incidents). Support PO/time entry and invoice confirmations.
• Process adherence & improvement: Follow SOPs and security/compliance policies; propose small improvements to increase speed, quality, or cost efficiency.
• Tooling: Use standard PM and data tools (spreadsheets, task boards, ticketing, basic BI) and help others follow usage conventions.

Requirements

• Bachelor’s degree or equivalent experience in business, data/operations, or related fields
• 1+ years in project/operations delivery or coordination (AI data, content review, labeling/annotation, or adjacent domains).
• Organization and time management across multiple small/medium projects
• Clear client/vendor communication and expectation setting
• Use of spreadsheets, PM/task boards, and basic BI; familiarity with ETL/SQL is a plus
• Consistent application of SOPs, QA checks, and change/risk logs
• Ability to work independently day to day in a remote environment; escalates when needed.