Accounts Payable Associate managing high - volume invoices and collaborations with finance teams for North America. Ensuring compliance and supporting audit activities in a fast - paced environment.
About the role
- Accounts Payable position providing financial, administrative and clerical support in Kuala Lumpur, Malaysia. Responsible for managing payments and reconciling invoices accurately.
Responsibilities
- Evaluate and validate submitted invoices for payment against internal records, contractual clauses, and existing Standard Operating Procedures (SOP), if any.
- Calculate and monitor prepayments for CTO in prepayment mode.
- Monitor the invoice coding status to ensure timely routing for validation.
- Track the status of invoices from receipt until payment is completed.
- Monitoring the accuracy and completeness of payments according to the timeline.
- Document and communicate pending documentation submissions and discrepancies to various stakeholders.
- Understand and analyze the sources of discrepancies, and propose process improvements to minimize recurrence.
- Obtain the Statement of Accounts (SOA) from identified vendors and pass it on to SSC to initiate the SOA reconciliation process.
- Review the Statement of Accounts reconciliation worksheet prepared by SSC and save the completed worksheet.
- Check the submission of documentation (invoices, proforma, and others) on the company's internal platforms.
- Notify SSC by email about unsuccessful overseas payments and the necessary actions.
- Advise and track the processing of ad-hoc payments.
- Check the payment terms and late payment charges terms in the contract.
- Request documents from vendors and facilitate their creation in the accounting system.
- Prepare monthly accruals for cargo handling costs, freighter ramp costs, and cargo handling.
- Monitor the rate card for updates with the latest rates.
Requirements
- Proficiency in spoken and written English.
- Intermediate to advanced level expertise in Excel, Google Sheets, and PowerPoint.
- Basic understanding of the cargo sector.
- Strong attention to detail.
- Effective communication skills to convey requirements accurately.
- Some analytical thinking ability.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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