Hybrid Paralegal / Legal Assistant

at eClear | borderfree

• Job title: Paralegal / Legal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Berlin, Germany

About the role

• Legal Assistant supporting corporate housekeeping and compliance at eClear AG in Berlin. Managing documentation and facilitating communication with legal partners and authorities.

Responsibilities

• You take on tasks in corporate housekeeping – e.g., shareholder documentation, commercial register filings, and minute-taking at meetings
• You ensure proper, audit-proof filing and maintenance of legally relevant documents and governance records
• You independently manage and update our contract management/contract archive and ensure that processes and procedures are followed
• You coordinate signature and approval processes — digital and physical — in collaboration with internal and external contacts
• You assist with communication with notaries, lawyers, authorities, banks, and other external partners
• You maintain deadline and compliance overviews and proactively remind stakeholders of upcoming dates

Requirements

• You have completed training or have qualifications in a legal or administrative field — e.g., as a legal assistant or with a comparable background
• Ideally, you already have experience in legal operations, corporate housekeeping, contract management, or as an assistant in a legal department or law firm
• You work carefully and in a structured manner and keep track even when handling multiple concurrent tasks
• You are tech-savvy and confident using digital tools (MS Office, DMS systems, e-signature tools, etc.)
• You communicate clearly, professionally, and discreetly — in German (C1) and English (at least B2)
• You are proactive, work independently, and enjoy contributing to the team.

Benefits

• Trust and responsibility: You shape your role — we give you the space to do it
• Hybrid working with flexible arrangements and short decision-making paths
• A professional, agile team with a genuine hands-on mentality
• Flat hierarchies, clear structures, and a modern office in the heart of Berlin
• A company culture that combines humanity and excellence, offering room for professional depth and personal development