Hybrid Operations Coordinator

at Deciphex

• Job title: Operations Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Dublin, Ireland

About the role

• Operations Coordinator at Deciphex managing office logistics and employee onboarding in a fast-paced environment. Supporting team culture and efficiency while handling various administration tasks.

Responsibilities

• Act as the main point of contact for all office related queries, liaise with facilities management and take a hands on approach in order to ensure smooth running of the office day to day.
• Manage the incoming and outgoing post and local/ international deliveries.
• Make general purchases for the company in line with the purchasing policy.
• Coordination of regular meetings & events, company related travel and related logistics.
• Support with expense reporting and related queries, working closely with the Finance & HR teams on travel and expense policy.
• Supporting the onboarding of new employees to Deciphex including arranging new starter packs for shipment, coordinating merchandise deliveries etc.
• Manage the main office phone line, responding to and redirecting incoming calls in a professional and timely manner.
• Support employee engagement initiatives and company culture activities as required, working closely with HR.
• Other general administration duties that may arise from time to time.

Requirements

• Bachelor of business administration / related field desired OR a minimum of 3 years relevant experience in a fast paced office environment.
• Minimum of 3 years experience working in a similar busy operations administration or coordinator role in an office environment.
• Proficient with Google suite and strong Google Sheets experience (alternatively experience with Microsoft Office with the ability to adapt quickly to new software).
• Excellent communication skills.
• Diligent, hard-working and takes end to end ownership of tasks.
• Excellent time management and organizational skills with the ability to multitask and prioritize independently.
• Ability and willingness to work on own initiative and as part of a team.
• Works well under pressure, especially within a strict deadline-orientated environment.

Benefits

• Meaningful work that improves patient outcomes.
• Exciting and challenging projects in a hyper-growth AI enabled company.
• Regular feedback with strong career growth opportunities.
• Flexible Ireland remote model with autonomy to balance work and life (some roles require on-site presence).
• Competitive salary with annual performance-based increments.
• Supportive, multicultural, and collaborative team.