Hybrid HR Tax and Payroll Analyst

at Voya Financial

• Job title: HR Tax and Payroll Analyst
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $67,700 - $112,850 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Hartford, United States

About the role

• Senior Payroll and Tax Specialist managing payroll processes with responsibility for compliance and oversight at Voya Financial. Requires expertise in payroll systems and teamwork across departments.

Responsibilities

• Process all semimonthly, monthly and equity payrolls accurately and timely in Workday.
• Develop and run reports to ensure accuracy of payroll data before and after payroll is completed.
• Upload, audit and correct payroll data from a variety of sources, including departments, vendors, and Compensation.
• Investigate and correct data as needed.
• Run the payroll complete process and other processes that require an advanced knowledge of Workday.
• Review and maintain employee tax withholding and jurisdiction records.
• Review new hire tax set up for accuracy.
• Review deduction and tax variance reports, highly compensated variance reports.
• Assists with semi-monthly and monthly payroll processing, processing requests for off-cycle paychecks, and processing HR and payroll transactions.
• Maintain SUI rates in Workday.
• Responsible for quarter end processing working with third party service provider to ensure accurate tax filing every quarter such as 941, 941C, W2, W2C, and including reconciliation, W2 transmittals, code application and policy development.
• Research and resolve any out of balance tax situations, work with third party provider to establish accounts with federal, state, and local jurisdictions as required, and update Workday for new registrations.
• Work with Payroll Accounting to initiate any new registrations.
• Ability to analyze agency notices and determine solution.
• Responsible for managing the payroll/tax year-end reporting of W2.
• Processes W-2 information and verifies year-to-date totals for salaries, income tax withheld, FICA and FICA Medicare wages and deductions, and tax-sheltered annuities.
• Interpret pay and data related to policies and ensure compliance with Voya policies, HR OPS policies, and federal and state regulatory requirements.
• Serve as subject matter expert and offer guidance and assistance to other staff, for example FLSA, wage and hour regulations, and federal/state regulations.
• Collaborate with multiple business teams within the organization like Compensation, Talent acquisition, and People systems.
• Set up and test payrolls in Workday.
• Work closely with People Systems team, identifying need for system revisions, formulating system requests and recommendations, and analyzing post implementation results of system changes.
• Support implementation of methodologies to improve service levels, manage customer perceptions, and build strong customer relations while driving continuous improvement.
• Work closely with other payroll team members to provide excellent customer service and to be back up for payroll other payroll processes as necessary.
• Drive continuous improvement and efficiencies through best-in-class enhancements to processes and controls for payroll related activities.
• Participate in projects, meetings, or other duties as requested.
• Cross train other payroll team members, provide guidance in payroll processes and provide feedback to improve overall payroll processes.

Requirements

• 5+ years of payroll experience and/or preparing employment tax returns, preferably in an in-house payroll.
• Three to five years of progressive responsibility.
• Thorough functional knowledge of the payroll and HR modules of Workday, as well as outsourced payroll tools.
• Attention to detail and accuracy.
• Excellent customer service orientation, strong oral and written communication and presentation skills.
• Ability to prioritize, meet deadlines, problem solve and research thoroughly, contribute to peer learning and collaborate in a team environment.
• Knowledge of SOX controls.

Benefits

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year