Hybrid Grants Manager

at Foundation Source

• Job title: Grants Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $90,000 - $108,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, San Francisco, United States

About the role

• Grants Manager at Pacific Foundation Services ensuring accurate grant management processes and compliance. Collaborating with clients throughout the grant lifecycle while fostering strong relationships and promoting equity.

Responsibilities

• Implement and continually strengthen client grants management policies and procedures to ensure every grant is handled with accuracy and care in order to help clients achieve their philanthropic goals and ensure a clear, equitable experience for grantseekers.
• Collaborate closely with clients throughout the grantmaking cycle, fostering strong relationships built on trust, clear communication, and shared purpose.
• Guide and support applicants and grantees with empathy and professionalism at every stage — communicating requirements clearly, ensuring accessible and accurate information, and providing technical assistance that makes the process smooth and equitable.
• Maintain meticulous records in the PFS grants management database (and/or client database) to track payments, reporting requirements, and key documents.
• Prepare and distribute award letters, agreements, payments, and declinations with integrity and precision.
• Work in partnership with client teams to ensure grants management operations reflect each client’s values and commitment to making a positive impact while delivering reliable, high-quality service that strengthens their philanthropy.
• Ensure integrity and transparency by reviewing, verifying, and documenting grantee eligibility in alignment with legal and ethical standards.
• Support clients in fulfilling their governance responsibilities by organizing annual meetings and officer elections, collecting conflict of interest statements, and recording minutes while helping uphold client mission and values through sound stewardship.
• Maintain accurate, detailed records that meet compliance requirements, providing reliable data for audits, tax filings, and reconciliations.
• Prepare clear, insightful reports that help clients understand their grantmaking activity and impact, reinforcing their confidence in well-managed philanthropy.

Requirements

• At least three years of hands-on administrative experience, demonstrating consistent reliability and attention to detail; experience within philanthropy or the nonprofit sector is highly valued.
• Proactive and dependable, with strong judgment and the persistence to see every task through to accurate and thoughtful completion.
• Exceptionally organized and methodical, able to manage multiple priorities while maintaining accuracy and calm under pressure.
• Works independently and collaboratively within a supportive, fast-paced team environment.
• Service-minded and professional communicator, demonstrating respect, tact, and empathy in every interaction.
• Comfortable engaging with a wide range of people, including client boards, high net worth individuals, and colleagues from diverse perspectives and backgrounds.
• Strong written communication skills, including proofreading, editing, and maintaining clarity and precision in all correspondence.
• Advanced proficiency with Microsoft Office and database systems, with a commitment to using technology effectively to support accuracy and efficiency.
• Dedicated to advancing equity and inclusion through thoughtful, values-driven work.
• Aligned with our core values of generosity, respect, integrity, inclusion, commitment, and humility.
• Trusted and dependable, demonstrating integrity, discretion, and a strong sense of personal responsibility.

Benefits

• Dedicated Workspace
• Reliable Internet Connection
• Hybrid Work Commitment
• Reasonable accommodations for individuals with disabilities