Hybrid Grant Manager

at KMA Human Resources Consulting

• Job title: Grant Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $90,000 - $105,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Portland, United States

About the role

• Grant Manager managing complex assigned grants for Maine Connectivity Authority. Overseeing grant management focused on reporting, compliance, and project coordination in Maine.

Responsibilities

• Ensure that the policies and procedures outlined in MCA’s Grant Administration Manual are upheld and executed.
• Monitor, track, and support assigned awarded projects, ensuring compliance with federal, state and MCA requirements through standard project check-ins, project reporting, and the provision of as-needed technical assistance.
• Support the Grant Contract Execution Process for assigned grants, including coordinating project-specific contract packages with legal counsel, the Finance team, the subgrantee, and other key partners.
• Maintain detailed and up-to-date records of grant activities, utilizing tools such as Asana, Salesforce, and Google Workspace.
• Process payment requests related to assigned grants in coordination with the finance team and the Director of Grant Administration.
• Participate in periodic, planned project site visits, including visits requested by MCA, the subgrantee, or state and federal funding partners.
• Work closely with and provide cross-functional support to relevant MCA delegated Program Leads to ensure grant programs are designed, implemented, and managed effectively and efficiently.
• Manage vendors affiliated with grants and related programs, including monitoring the vendor’s scope of work, approval of invoicing, and final deliverables, with support from MCA’s Finance Team.
• In partnership with the relevant Program Lead and grants team, develop and maintain a comprehensive understanding of, and routinely monitor, funder guidance and expectations related to assigned grants.
• Ensure MCA’s subgrantee monitoring policies, including, but not limited to, quarterly, semi-annual, and annual reporting requirements and procedures, are upheld and executed.
• Facilitate the delivery of appropriate technical assistance to applicants and subgrantees during the application, grant execution, grant performance, evaluation, and reporting periods.
• Assist in developing grant materials reflecting MCA objectives, promoting a positive subgrantee-oriented experience.

Requirements

• Proven experience in grant administration, project management, or related field.
• Strong detail orientation and ability to independently and proactively drive/track deliverables to completion
• Knowledge of grant programs and funding, non-profit, governmental, or quasi-governmental agencies.
• Knowledge of federal rules and regulations.
• Advanced level of experience with productivity tools, such as Microsoft Office Suite, Google Workspace, Slack, Asana, and financial management software.
• Experience with professional customer relationship management (CRM) systems like Salesforce preferred.
• Ability to establish and maintain professional relationships with diverse constituents- including municipalities, internet service providers, and nonprofits.
• Excellent communication skills in written and verbal contexts.
• Strong project development and management skills.
• Occasional overnight travel may be required.
• Occasional daily travel to meetings and project locations.
• Attendance and participation in frequent meetings (internal, external, and blended). *Attendance may be virtual as needed, with in-person meetings to be determined.

Benefits

• Salary range $90,000 to $105,000 commensurate with experience
• Retirement plan with employer contribution
• Generous paid time off including 13 paid holidays, 20 vacation and 10 sick days
• Medical, Dental, Vision
• Flexible Spending, Health Savings Account
• Continuous education, wellness reimbursement, and student debt repayment