Hybrid Facilities Manager

at Urban Pathways

• Job title: Facilities Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $77,317 - $104,379 per year
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, New York City, United States

Responsibilities

• Ensures a safe, clean, and proactively maintained physical plant across Urban Pathways’ portfolio.
• Assists the Corporate Facilities Director in the daily management of building operations, maintenance scheduling, and vendor coordination across all sites.
• Develops and implements a preventive maintenance program covering HVAC, cleaning, painting, plumbing, electrical, and general facility upkeep.
• Works closely with Program Directors and the Director of Operations to help prevent facility-related violations and fines through routine inspections, timely interventions, and adherence to compliance standards.
• Manages Urban Pathways’ fleet operations, including vehicle maintenance scheduling, inspection coordination, registration compliance, and recordkeeping.
• Participates in the preparation of budget materials for the annual budget process and for grants/contracts.
• Assists with space planning and reconfiguration to meet programmatic and administrative needs, including support for office relocations and grant-related expansions.
• Reviews plans and specifications for the installation of major systems; prepares schedules for capital projects and improvements.
• Undertakes special projects and other duties assigned by the Corporate Facilities Director.
• Provides support with monitoring facility operations and ensures compliance with Urban Pathway’s policies and procedures.
• Develops and maintains strong partnerships with community providers, collaborating closely with the Corporate Director of Facilities to ensure positive and effective relationships.

Requirements

• Associate’s degree. Candidates with the equivalent combination of training and education will be considered.
• Minimum of 3 years’ experience in areas of maintenance and/or construction, ideally in a residential or shelter setting.
• Strong knowledge of office/facility maintenance best practices.
• Experience in facilities planning and fleet management preferred.
• Familiarity with NYC Department of Buildings, Fire Department, and environmental regulations.
• Proficient computer skills, including Microsoft Office, Excel and Word.
• Experience using Facilities Management software a plus.
• Strong ability to work collaboratively in team settings.
• Must identify and resolve problems in a timely manner and work well in group problem solving situations.
• Ability to handle multiple priorities and work independently in a fast-paced environment.

Benefits

• Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health.
• Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future.
• Paid Time Off: Generous paid time off, including vacation, holidays, and personal days.
• Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career.
• Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs.
• Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support.
• Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues.
• Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.