Administrative Secretary providing clerical support to Children's Legal Services in Florida. Involves document preparation, case file management, and assisting legal staff with office tasks.
About the role
- Executive Assistant providing administrative support to Vice Presidents at Equinix company, ensuring effective management of schedules and facilitating communication across teams.
Responsibilities
- Provide comprehensive administrative and strategic support to two Vice Presidents
- Manage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zones
- Coordinate international and domestic travel, including itineraries, logistics, and expense management
- Proactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagements
- Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)
- Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action items
- Serve as the primary point of contact between the VPs and internal/external stakeholders
- Handle highly sensitive information with absolute discretion
- Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are met
Requirements
- Proven years of experience supporting senior executives (VP level or above) in a global corporate environment
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Concur or equivalent).
- Strong organizational and time management skills with the ability to manage multiple, competing priorities
- Excellent written and verbal communication skills
- High degree of discretion, professionalism, and sound judgment
- Ability to work independently and anticipate needs in a fast-paced, dynamic environment.
Benefits
- Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.
- Equal Employment Opportunity and U.S. Affirmative Action employer.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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