Hybrid Executive Assistant

Posted last week

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About the role

  • Provide comprehensive administrative and strategic support to two Vice Presidents
  • Manage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zones
  • Coordinate international and domestic travel, including itineraries, logistics, and expense management
  • Proactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagements
  • Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)
  • Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action items
  • Serve as the primary point of contact between the VPs and internal/external stakeholders
  • Handle highly sensitive information with absolute discretion
  • Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are met

Requirements

  • Proven years of experience supporting senior executives (VP level or above) in a global corporate environment
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, Concur or equivalent).
  • Strong organizational and time management skills with the ability to manage multiple, competing priorities
  • Excellent written and verbal communication skills
  • High degree of discretion, professionalism, and sound judgment
  • Ability to work independently and anticipate needs in a fast-paced, dynamic environment.

Benefits

  • Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.
  • Equal Employment Opportunity and U.S. Affirmative Action employer.

Job title

Executive Assistant

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

Bachelor's Degree

Location requirements

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