Billing Administrator at Aecon Utilities ensuring accurate project invoicing and coordination between departments. Ideal for candidates with construction - related administrative experience.
About the role
- Contracts Administrator supporting the Q2 Legal team by managing contract lifecycle and legal operations. Collaborates with Procurement and other legal team members to ensure compliance and efficiency.
Responsibilities
- Manage contract lifecycle management/legal matter intake systems: triage requests as they come in; assign requests to appropriate legal team member workflow monitoring – track pipeline, follow up on stuck approvals, liaise with internal clients on the status of open requests or other questions about contracts or vendors
- Process contract signatures and file agreements, ensuring that appropriate data elements of contracts are properly logged in accounting and legal systems.
- Partner with Procurement and TPRM on vendor management considerations
- Manage ongoing contract maintenance such as renewals, terminations and legal notices.
- Draft first-pass, templated notices (non-renewals and data destruction requests).
- Assist Senior Legal Operations Manager with monitoring and enforcement of policies and controls around vendor contracting, including remediating and documenting non-compliance and training internal clients.
- Additional support with compliance training, insurance (maintain COI repository and broker coordination), export control, and/or other Legal team initiatives as needed and desired.
Requirements
- BS/BA and a minimum of 5 years of related experience preferred; equivalent related work experience will be considered.
- Experience with contract lifecycle management platforms is strongly preferred; proficiency in Ironclad and/or Salesforce is desirable.
- Demonstrated ability to easily learn and retain new processes and adjust quickly to changing work priorities; ability to work on several tasks concurrently
- Professional demeanor, high level of integrity, good judgment, attention to detail, and effective problem solver.
- Comfortable with, or an interest in learning about, the use of new technologies and software, including generative and agentic artificial intelligence.
- Strong written and verbal communication and organizational skills
- This position requires fluent written and oral communication in English.
- Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Benefits
- Health & Wellness
- Hybrid Work Opportunities
- Flexible Time Off
- Career Development & Mentoring Programs
- Health & Wellness Benefits, including competitive health insurance offerings and generous paid parental leave for eligible new parents
- Community Volunteering & Company Philanthropy Programs
- Employee Peer Recognition Programs – “You Earned it”
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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