Hybrid Commercial Operations Specialist

at Hitachi

• Job title: Commercial Operations Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Warsaw, Poland

About the role

• Commercial Operations Specialist supporting a variety of software opportunities within asset management portfolio. Collaborating closely with Sales and key stakeholders on tendering processes.

Responsibilities

• collaborate closely with Sales Account Managers and other key stakeholders to support the entire tendering process, from receipt to the delivery of high-quality, compliant, and commercially sound bids.
• Work with Sales to suggest and decide on a business setup/strategy for the proposed delivery.
• Participate and provide input into the bid qualification (go / no-go) process.
• Engage and motivate bid team members to create compelling deal-winning materials.
• Receive input and coordinate proposal content from a variety of stakeholders, including sales, finance, legal, product, solutions and support.
• Review the terms and conditions with representatives from sales, legal and finance.
• Produce bid documentation materials that follow branding guidelines.
• Run the tender approval process according to existing guidelines, including presentation of the proposal, together with responsible sales manager, to senior management.
• Contribute to the written proposal - both the presentation layer and the content layer (such as preparation of a management summary).
• Review commercial aspects and participate in commercial discussions of bids that evaluate contract implications and risks.
• Coordinate proposal risk review information and own risk tracking and management throughout the bid process.
• Use your knowledge of the company and competitor’s product lines to help identify key value-adds and win strategies that we should emphasize when bidding to ensure success.
• Confirm the tender aligns to our win themes and meets the defined costs to win.
• Prepare price estimates and full cost models to ensure bid meets company margin guidelines, standards and governance and facilitate approval flows.
• Check all necessary products and services are included in the final price to the customer.
• Support team members in following internal governance and administrative procedures.
• Understand our global nature: as part of a global team, availability for communications in any time zone may be necessary.

Requirements

• Bachelor's degree from four-year college or university preferred.
• 2 to 5 years of experience in a similar role, ideally with experience in software-related tenders.
• Excellent English grammar and writing skills, including the ability to draft and to review / edit documents in a concise manner and to a high standard.
• Strong communication skills to influence management and facilitate and negotiate with multiple, geographically dispersed, internal stakeholders.
• Very independent, self-motivated and responsible person.
• Good leadership skills.
• Good administrator who keeps order in vast amounts of information, calculations and technical documentation.
• High proficiency with tools such as Word, Excel, PowerPoint, OneNote, SharePoint, Office 365, etc.
• Sound commercial understanding and risk management skills.
• Strong process, organization, coordination and multi-task focus.
• Excellent interpersonal and communication skills including the ability to coordinate and drive the team towards a common goal.

Benefits

• holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development