executive-assistant

Grifols is a global healthcare company dedicated to improving the health and well-being of people around the world. They focus on the development, production, and distribution of innovative plasma-derived medicines and have a strong commitment to research and development in the pharmaceutical sector. Grifols aims to provide solutions for patients with rare diseases and chronic conditions, contributing significantly to the field of biotechnology and healthcare.

Grifols is a global healthcare company founded in Barcelona in 1909 committed to improving the health and well-being of people all over the world. 

A leader in essential plasma-derived medicines and transfusion medicine, we develop, produce and provide innovative healthcare services and solutions in more than 110 countries. 

Patient needs and our ever-growing knowledge of many chronic, rare and prevalent diseases, sometimes life-threatening, drive our innovation in plasma-based therapies and other biopharmaceuticals to enhance quality of life. 

Grifols is focused on treating conditions across a broad range of therapeutic areas: immunology, hepatology and intensive care, pulmonology, hematology, neurology and infectious diseases.

With a workforce of over 23,000 employees in more than 30 countries and regions, we are committed to a sustainable business model that sets the standard for continuous innovation, quality, safety and ethical leadership in the industry. Our work has a positive social and economic impact in the countries where we operate, creating jobs and generating wealth.

People are at the heart of what we do, and we strive to create an inclusive, diverse, fair and equal society. Maintaining and promoting a workforce that reflects this reality leads to enhanced professional relationships and helps us to give our best to patients, donors and customers.

In 2024, Grifols was named one of TIME’s ‘World’s Best Companies’ for the second year in a row, reaffirming our commitment to excellence. We were also recognized by Forbes as one of the "Best Employers for Women 2023," reflecting our dedication to fostering an inclusive and supportive workplace for all.

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Grifols

• Organizar viajes (reservar billetes, hoteles, etc.) y reuniones (reservas de salas, equipos, etc.)
• Manejar tareas de correspondencia (procesar y rastrear envíos), gestionar llamadas telefónicas y atender a visitantes internos y externos, utilizando un idioma extranjero cuando sea necesario.
• Mantener la información requerida o generada por la unidad organizativa, permitiendo la coordinación de las diversas tareas administrativas del departamento.
• Gestionar sistemas de archivo de información.
• Mantener actualizados los datos relacionados con la actividad utilizando sistemas operativos y/o software específico, siguiendo procedimientos establecidos.
• Preparar y desarrollar informes o presentaciones para la unidad organizativa.
• Crear presentaciones utilizando herramientas de oficina basadas en los resultados de la unidad.
• Realizar tareas de traducción con dominio en diferentes idiomas.

Executive Assistant

Executive Assistant supporting global healthcare initiatives at Grifols. Managing travel, correspondence and ensuring smooth operation of administrative tasks.

Lully is a company that specializes in warehouse management solutions, offering an end-to-end orchestration platform designed to maximize warehouse efficiency with minimal complexity. The platform integrates seamlessly with existing Warehouse Management Systems (WMS) using a configurable API, allowing operations teams to enhance productivity without the need for extensive training or system changes. Lully's algorithms help identify pain points and implement optimized processes, driving both cost savings and increased volume in warehouse operations.

Simplify Warehouse Orchestration, Boost Efficiency:Lully sits on top of your current WMS without needing to interface with your end users directly.  No need for new hardware, complicated training, or lengthy implementations.More Volume, Less Resources, Lower Cost 

Lully

• Manage calendars, schedule meetings, and coordinate travel for the founders.
• Prioritize and handle incoming requests, ensuring the best use of their time.
• Prepare meeting agendas, take notes, and follow up on action items.
• Act as a key point of contact between the founders and internal/external stakeholders.
• Assist with special projects, research, and confidential tasks as needed.

Executive Assistant to the CEO at HappyRobot, supporting C-Suite executives in a high-growth AI startup. Managing calendars, travel, and acting as a key point of contact.

UNIKEN is an exclusive Bulgarian representative and distributor of major international elevator and platform manufacturers, including Orona, Cibes, Hidral, SJEC, BKG and Lehner. The company supplies passenger elevators, escalators, wheelchair and home platforms, car lifts and parking systems, and provides installation, servicing and maintenance through a team of over 300 specialists trained in Spain. UNIKEN focuses on high quality equipment, reliable after-sales service and long-term partnerships with clients and building providers in Bulgaria.

Uniken is Bulgaria’s largest importer of elevators and escalators, offering an unmatched balance of price and quality. We are the first and only importer of ORONA elevators, manufactured entirely in Spain, and also proudly partner with Cibes, Hidral, SJEC, BKG, and Lehner—leading global names in vertical transportation.

We install and maintain all equipment we supply across Bulgaria, relying solely on highly qualified specialists trained both in-house and by our international manufacturing partners.
We install and maintain all equipment we supply across Bulgaria, relying solely on highly qualified specialists trained both in-house and by our international manufacturing partners.

UNIKEN

• Provide high-level, day-to-day support to the CEO
• Proactively manage a complex and ever-changing calendar across multiple time zones
• Act as a gatekeeper for the CEO’s time, inbox, and priorities
• Prepare agendas, briefing notes, and follow-ups for meetings
• Handle sensitive and confidential information with absolute discretion
• Manage end-to-end travel arrangements (international and domestic), including itineraries, accommodation, and visas where required
• Support the co-ordination of SLT offsites including booking accommodation and travel.
• Liaise with internal teams, the SLT, external partners and investors on behalf of the CEO
• Support on special projects as required, often at short notice
• Anticipate issues before they arise and propose practical solutions
• Provide flexible support during irregular hours when required due to global time

Executive Assistant supporting the CEO at Uniken. Managing a complex calendar and handling travel arrangements in a fast-paced global business environment.

Santander is a global retail banking group with a significant presence in Europe and the Americas. The company provides a range of financial services including consumer banking, asset management, private banking, and corporate and investment banking. Santander is committed to responsible banking, promoting diversity, equity, and inclusion, and supporting the green transition. With numerous customers worldwide, the bank focuses on financial inclusion and education as part of its corporate responsibility. Santander is listed on various stock exchanges and is involved in sponsorships like Formula 1, underscoring its brand presence and strategic partnerships.

Banco Santander (SAN SM, STD US, BNC LN) is a leading commercial bank, founded in 1857 and headquartered in Spain and one of the largest banks in the world by market capitalization. The group’s activities are consolidated into five global businesses: Retail & Commercial Banking, Digital Consumer Bank, Corporate & Investment Banking (CIB), Wealth Management & Insurance and Payments (PagoNxt and Cards). This operating model allows the bank to better leverage its unique combination of global scale and local leadership. Santander aims to be the best open financial services platform providing services to individuals, SMEs, corporates, financial institutions and governments. The bank’s purpose is to help people and businesses prosper in a simple, personal and fair way. Santander is building a more responsible bank and has made a number of commitments to support this objective, including raising €220 billion in green financing between 2019 and 2030. In the first quarter of 2024, Banco Santander had €1.3 trillion in total funds, 166 million customers, 8,400 branches and 211,000 employees.

Santander

• Poseer la estrategia de producto de IA, hoja de ruta y ejecución para una o más iniciativas de IA/LLM
• Traducir las necesidades comerciales en requisitos técnicos detallados, arquitecturas y planes de integración
• Trabajar en estrecha colaboración con ingeniería, datos, UX y equipos de cumplimiento para asegurar una implementación de IA escalable y segura
• Evaluar la viabilidad del modelo, riesgos, necesidades de datos y restricciones de implementación
• Definir KPIs, marcos de monitoreo y gobernanza para la gestión del ciclo de vida de IA
• Impulsar validación, experimentación y POCs para probar nuevas capacidades de IA
• Simplificar conceptos técnicos complejos para las partes interesadas y tomar decisiones de priorización basadas en datos
• Servir como socio técnico para los equipos que construyen productos de IA, sin gestionar personas directamente

Senior AI Product Owner – Virtual Assistants

Senior AI Product Owner responsible for defining AI products and platforms at Santander. Ensuring measurable business impact through strategic AI initiatives and collaboration.

Equinix is the world's digital infrastructure company, providing data centers and colocation services across the Americas, EMEA, and Asia-Pacific. With one of the densest concentrations of major network carriers and Internet exchanges, Equinix enables seamless interconnection and digital transformation for industries including finance, manufacturing, telecommunications, and more. Their services include safeguarding mission-critical data, providing cloud and network solutions, and delivering scalable digital infrastructure with a focus on sustainability. Equinix helps organizations achieve agility and reach by connecting resources, partners, and customers in a secure and reliable environment.

Equinix (Nasdaq: EQIX) is the world’s digital infrastructure company™, enabling digital leaders to harness a trusted platform to bring together and interconnect the foundational infrastructure that powers their success. Equinix enables today’s businesses to access all the right places, partners and possibilities they need to accelerate advantage. With Equinix, they can scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value.

Equinix

• Provide comprehensive administrative and strategic support to two Vice Presidents
• Manage complex and frequently changing calendars; prioritize meetings and resolve scheduling conflicts across multiple time zones
• Coordinate international and domestic travel, including itineraries, logistics, and expense management
• Proactively identify priorities and ensure the VPs are fully prepared for meetings, trips, and engagements
• Maintaining the regional operating cadence (e.g., leadership meetings, quarterly business reviews, and reporting cycles)
• Plan, organize, and execute internal and external meetings, including agenda preparation, briefing materials, and follow-up on action items
• Serve as the primary point of contact between the VPs and internal/external stakeholders
• Handle highly sensitive information with absolute discretion
• Assist in tracking progress of strategic initiatives and regional priorities, ensuring key milestones are met

Executive Assistant providing administrative support to Vice Presidents at Equinix company, ensuring effective management of schedules and facilitating communication across teams.

Hybrid Executive Assistants roles in Spain

Browse 5 hybrid executive assistants roles hiring in Spain plus related opportunities such as personal assistant and administrative assistant.

5 jobs found

Executive Assistant

Grifols

Executive Assistant

Lully

Executive Assistant

UNIKEN

Senior AI Product Owner – Virtual Assistants

Santander

Executive Assistant

Equinix