Hybrid Office Coordinator – Campus Events

at Student Union

• Job title: Office Coordinator – Campus Events
• Job type: Contract
• Experience level: Entry level
• Salary: CA$847 per week
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Hamilton, Canada

About the role

• Office Coordinator for Campus Events at McMaster providing administrative support, scheduling events, and managing resources for student programming. Responsible for reception duties and financial tasks within an engaging team environment.

Responsibilities

• being an office manager to the department
• scheduling events and staff
• management of resources
• general reception duties including checking and responding to emails, answering phones and replying to voicemail messages
• filing and general office organization
• manage incoming inquiries for production related rentals
• ensure continuity for clients of production service
• booking events on the computer, and scheduling equipment and staff
• research and purchase of materials and production supplies
• oversee the billing of clients by office staff
• generating pending and final invoices for clients
• compiling hours for payroll
• receiving and processing payments
• assist in the setup and layout of production equipment as required
• other duties as assigned

Requirements

• graduating full-time undergraduate student (taking 18 units or more)
• been an MSU member within the last 12 months
• high level of organization and time management skills
• problem solving under stressful and high pressure conditions
• knowledge of the over-all campus, residences, and Hamilton community
• ability to multi-task and complete tasks as assigned
• extremely punctual
• must be able to work independently and as part of a team
• basic technical knowledge

Benefits

• extensive benefits package