Senior Payroll Tax Lead managing payroll tax compliance and audits for HP across the Americas. Requires extensive experience with payroll tax laws and cross - functional collaboration.
About the role
- Senior Payroll Tax and Accounting Specialist managing payroll tax compliance and financial reporting for ProDriven Global Brands. Overseeing multi-state and Canadian payroll accounting responsibilities in a hybrid work environment.
Responsibilities
- Ensure timely and accurate filing of payroll taxes at the federal, state, local, Canadian, and Mexican levels, including quarterly and annual filings (Forms 941, W-2, W-3, 1099, T4, T4A, etc.).
- Stay current with changes in payroll tax laws and regulations in the U.S. and Canada to ensure ongoing compliance.
- Reconcile payroll tax withholdings and deposits to confirm accurate reporting and remittance.
- Lead Quarter-End and Year-End activities for U.S. and Canadian payroll operations.
- Balance and maintain all payroll-related GL accounts within UKG Pro after each payroll.
- Set up and maintain new locations, departments, and account codes in UKG Pro.
- Ensure payroll journals accurately reflect wage, tax, and benefit liabilities.
- Reconcile payroll entries to the general ledger and coordinate with Finance to resolve discrepancies promptly.
- Prepare and validate payroll accounting reports to ensure alignment with financial statements.
- Ensure accurate reconciliation of Canadian payroll taxes in the general ledger.
- Review and balance payroll entries related to tax withholdings, statutory deductions, and benefits in the Canadian GL.
- Partner with the Finance team to troubleshoot and resolve discrepancies between payroll and the ledger.
- Lead preparation of payroll tax and accounting reports for internal reviews, external audits, and regulatory filings.
- Support annual audits such as workers’ compensation, 401(k), Employer Health Tax (EHT), and other payroll-related audits.
- Investigate and resolve complex payroll tax discrepancies, including federal, state, local, and Canadian.
- Analyze payroll and tax data to identify trends, discrepancies, and compliance risks.
- Lead payroll tax system upgrades and process improvement initiatives, focusing on automation, accuracy, and compliance.
Requirements
- 5 ~ 7 years of payroll tax and payroll accounting experience required including multi-state and Canadian payroll.
- Strong Excel skills (Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis).
- Strong understanding of payroll tax and accounting principles and general ledger reconciliation.
- Experience leading quarter-end and year-end tax close activities.
- Excellent attention to detail, analytical thinking, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Associate's degree in accounting, finance or related field preferred or equivalent work experience required.
Benefits
- 0% ~ 10% travel domestically required
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