Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant providing personal and business support to the founder of Web Spring, a performance marketing agency in Köln. Responsible for organization, planning, and various supportive tasks.
Responsibilities
- Personal assistance (approx. 50%)
- Planning and booking flights, accommodation and travel
- Organizing appointments, calendar management and workflows
- Errands and small organizational tasks in Cologne
- Support with everyday matters that take time but do not require my full attention
- Agency & business support (approx. 50%)
- Support with bookkeeping (e.g., collecting, preparing and organizing receipts)
- Support with recruitment processes (e.g., coordination, pre-screening, communication)
- Preparation and formatting of proposals/quotes
- General organizational support in the agency's day-to-day operations
Requirements
- You are extremely reliable and organized
- Quick availability and responsiveness
- You think proactively and take ownership of tasks independently
- You are willing to take responsibility and resolve things with practical solutions
- You are communicative and well organized
- You are based in or near Cologne and can occasionally handle on-site tasks
- A good personal fit between us
- Excellent German skills (spoken & written)
Benefits
- Direct collaboration with me as the founder: you will work closely with me and gain many exciting insights.
- 5–10 hours per week on a flexible basis
- 85% remote, approx. 15% on-site in Cologne
- Collaboration on a freelance or mini-job basis
- Start: as soon as possible
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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