Administrative Assistant providing comprehensive administrative and clerical support to ensure efficient operation of the organization. Managing schedules, communications, and document handling while delivering excellent service.
About the role
- Administrative Assistant providing high-impact support to senior leaders at Voleon, a tech company using AI/ML for financial management.
Responsibilities
- Provide proactive administrative support to senior executives
- Manage complex calendars, meetings, and communications
- Coordinate domestic and international travel and handle related expense reporting
- Plan and support on-site and virtual meetings and events
- Support light project management activities
- Continuously identify and implement opportunities to streamline processes
- Handle confidential and non-routine information with the utmost care
- Provide responsive assistance to colleagues, clients, and vendors
- Coordinate with IT support to anticipate and resolve technology needs
- Prepare and manage investor meeting materials when supporting the CCO
Requirements
- 3+ years of experience supporting senior executives
- Strong organizational skills with the ability to manage multiple tasks
- Excellent written and verbal communication skills
- Ability to handle a high volume of work independently
- Demonstrated urgency, flexibility, and comfort with changing priorities
- Proficiency with MS Outlook, Word, Excel, PowerPoint
- Ability to work a hybrid schedule with consistent in-office presence
- Authorization to work in the United States
Benefits
- medical, dental, and vision coverage
- life and AD&D insurance
- 20 days of paid time off
- 9 sick days
- 401(k) plan with a company match
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