Hybrid Marketing Coordinator

at VistaVu Solutions

• Job title: Marketing Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: CA$55,000 per year
• Degree requirement: Bachelor's Degree
• Tech skills: PMP
• Location requirements: Hybrid, Calgary, Canada

About the role

• Marketing Coordinator responsible for managing events and campaigns at VistaVu Solutions. Enhancing operational efficiency while coordinating cross-functional collaboration and ensuring data accuracy.

Responsibilities

• Own end-to-end planning and execution of company participation in events, trade shows, and conferences.
• Act as the central point of contact between Marketing, Sales, leadership, and external vendors.
• Coordinate event selection and participation logistics, including registrations, sponsorship applications, and opportunity assessment.
• Manage event requirements: booth specifications, space needs, materials, equipment, staffing, and on-site logistics.
• Track and manage event budgets, pricing, approvals, and cost alignment.
• Plan and document attendee lists, internal roles, travel/logistics ownership, and responsibilities.
• Order, inventory, and track delivery of all event materials; ensure accuracy and readiness.
• Maintain a single, centralized system documenting event status, timelines, dependencies, and updates.
• Provide regular, clear status updates to all internal stakeholders before, during, and after events.
• Support on-site and last-minute needs as required; Calgary-based candidates preferred for periodic office presence to verify materials and handle urgent issues.
• Track marketing-related expenses tied to events, tools, and campaigns (ex. SAP Development Funds).
• Flag discrepancies and opportunities for cost savings to the Marketing Manager in a timely manner.
• Compile and submit marketing-related invoices to accounting.
• Manage the calendar of industry award submissions and ensure all applications are submitted on time.
• Track award outcomes and adjust targets to meet annual recognition goals.
• Collect, organize, and track incoming requests for marketing.
• Maintain clear, centralized visibility of active requests, priorities, and status.
• Support reporting readiness by ensuring information is accurate and up to date.
• Identify and organize customer quotations and case studies, such as G2, in collaboration with our Customer Experience and Customer Marketing teams.
• Support cross-functional teams and fill in on unplanned or temporary tasks.
• Contribute to a positive team culture by embracing change, showing initiative, and helping meet shared deadlines.

Requirements

• 2+ years of experience in a marketing coordinator, marketing operations, or events support role—preferably within a B2B or technology-focused company.
• Proven experience managing event logistics, campaign coordination, and/or agency communication.
• Familiarity with marketing automation platforms (e.g., HubSpot)
• Experience tracking budgets, managing timelines, and collaborating with internal and external stakeholders.
• Strong organizational skills and attention to detail, with a demonstrated ability to manage multiple projects simultaneously under tight deadlines.
• Bachelor’s degree or equivalent in Business Administration, Operations, Project Management, Communications, Marketing or a related field.
• Certifications (Considered an Asset): Project Management (PMP or CAPM), Event or Meeting Planning (CMP or equivalent)

Benefits

• Competitive remuneration
• Flexible Health and wellness spending account.
• Bonus program.
• STD, LTD, Life and Critical Illness benefit program.