Personal Assistant providing administrative and organizational support to leadership at peopleworth. Thriving in a dynamic environment while maintaining efficiency and confidentiality in daily operations.
About the role
- Executive Assistant to the CEO at Vicoland facilitating AI-centric strategic projects with measurable impact. Collaborating with cross-functional teams and driving special projects within a hybrid work environment.
Responsibilities
- Drive CEO special projects end-to-end: define problem statements, scope work, set milestones, coordinate stakeholders & team members, and deliver measurable outcomes.
- Establish AI-first workflows (e.g., agentic automations, data pipelines) together with Product/Software Development to improve Vico operations and our platform.
- Pilot and operationalize the “AI agent” role inside Vicos; document learnings and scale playbooks.
- Support partnerships exploration: research targets, prepare outreach materials, analyze strategic fit, and help bootstrap pilot collaborations.
- Prepare crisp analyses and decision memos for the CEO (market scans, business cases, OKRs) and track execution against company priorities.
- Orchestrate cross-functional sprints that translate strategy into product/operations changes; ensure risks, dependencies, and comms are managed.
- Build dashboards to monitor KPIs for your projects; communicate business impact, pull insights and propose next steps and follow-up projects.
Requirements
- Entrepreneurship – we’re growing fast, and so will you. You must be a fast learner and keen to work on new challenges every day.
- University degree with very good results.
- Professional experience requiring top qualities, be it via a first employment, own entrepreneurial initiative or internships is a plus.
- Ideally, this experience is in professional services (e. g. consulting, legal, finance) and somehow related to technology, including AI.
- Experience with intensive usage of AI tools and interest in the evolution of AI.
- Excellent communication skills – you will have to interact with a lot of people daily.
- You easily pick up the phone and talk to someone.
- Strong team spirit and capability to interact internally and externally with different people spanning the tech, sales, services and financial spheres.
- Excellent German and English (DACH is still our home market, while we expand abroad).
Benefits
- CEO mentorship + strategic project ownership: an intense learning environment that pairs fast skill growth with real operating experience; a springboard to quickly take on more responsibility as we scale.
- Entrepreneurial key position in industry-transforming company with impact on company results, on the market, and on your own personal growth trajectory.
- Fast-paced environment where you are appreciated for your capabilities and, at the same time, will keep learning (as all of us).
- Competitive compensation plus share in company (ESOP in place).
- Working with a highly talented team of diverse backgrounds and top-notch qualifications.
- Possibility to work from where you want, remotely and/or in one of our offices (Frankfurt, Walldorf, Barcelona, Seville).
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
Executive Assistant managing the VP’s priorities in the Office of the CTO. Supports operations, programs, and coordination across Technology, Finance, HR, and Product teams.
Lead Executive Assistant at Honeywell in Bucharest, coordinating executive activities and supporting governance groups. Managing schedules, meetings, and special projects to ensure operational success.
Executive Assistant supporting CEO and COO at fast - growing SaaS company. Owns calendars, drives networking in San Francisco, and manages office operations.
Executive Assistant supporting LoadUp's leadership team orchestrating workflows and HQ operations. Ensuring the office runs with maximum agility and excellence.
Personal Assistant supporting Finance leaders in Sydney or Melbourne, managing schedules and correspondence while ensuring efficient administrative operations at AGL.
Virtual Assistant supporting business owners and founders at Boutique COO, managing projects and providing administrative support with flexible hours.
Executive Assistant supporting leadership of global healthcare company in Berlin. Managing executive support tasks and maintaining office environment in a hybrid setup.
Fraud Operations Executive at Dun & Bradstreet investigating high - risk and fraud incidents. Utilizing business analysis tools and collaborating to protect data integrity.
Executive Assistant providing administrative support to executive leaders at Williams. Organizing executive meetings, handling confidential information, and coordinating schedules with efficiency.