About the role

Vendor Operations Coordinator supporting operational, onboarding, and administrative needs at Origina. Collaborating with teams for smooth onboarding, accurate documentation, and timely payments.

Responsibilities

Support the operational, onboarding, and administrative needs of Origina’s contracted Software Experts.
Work closely with Recruitment, Finance, and Software Expert Management teams to ensure smooth onboarding, accurate documentation, timely payments, and strong engagement across our U.S. and global vendor community.
Coordinate monthly payments for software experts using internal systems
Match contract work hours to purchase orders
Manage payment related queries via a shared inbox / inbox management
Work closely with Finance and liaise with Head Office in Ireland to resolve payment issues
Support documentation and onboarding for Software Experts recruitment
Ensure all required documentation, training, and system access is completed.
Coordinate background checks end-to-end (U.S. and global); HireRight experience preferred
Ensure compliance with contractual and onboarding requirements
Own and support improvements in Atlassian Jira related to vendor operations
Maintain key documentation such as PSAs, NDAs, and insurance records
Manage SharePoint content, documentation, and operational reporting
Support and organize global Software Expert meetups and communications
Coordinate and host regular Office Hours sessions
Schedule and support daily recruitment team calls
Administer weekly calls for senior engineering teams, including follow up actions

Minimum 2 years of experience in accounts/finance related administration, or vendor coordination, operations, recruitment coordination.
Degree-qualified – in business administration or similar, Business / Business Studies / and Operations Management must have a clear interest in operations, coordination, and process improvement.
Hands-on experience supporting payments, invoicing, accounts payable, or financial reconciliation for vendors or contractors
Experience managing onboarding, compliance, and contractor documentation
Strong organizational skills with a high level of accuracy and attention to financial detail
Comfortable working across time zones with globally distributed teams
Clear and professional written and verbal communication skills
Self‑motivated and driven, with a strong sense of ownership over tasks and outcomes
Comfortable taking responsibility for projects from start to finish.
Experience using recruitment CRMs and LinkedIn Recruiter
Proficient in Microsoft Office, SharePoint, Teams, and collaboration tools
To be able to work under pressure and meet financial deadlines.
Willingness to work occasional out‑of‑hours when required to support business needs.