Administrative Specialist supporting fast - moving hybrid Development teams at Hyatt to optimize workflows and processes in the hospitality industry.
About the role
- Administrative Specialist managing operations for the Office of the Secretary of the Faculty at UW-Madison. Responsible for office administration, faculty support, and project assistance with a focus on detail.
Responsibilities
- Administers and coordinates the daily operations of the Office of the Secretary of the Faculty
- Ensures efficient operations and functioning as a part of a team to provide assistance to faculty and stakeholders of the university
- Oversees the guest experience and receiving and responding to guests and inquiries
- Purchasing materials and supplies
- Implementing office equipment and system changes
- Monitoring office management and designing innovative work systems
- Managing award and supply budgets and expenditures
- Tracking and entering data
- Drafting and sending correspondence
- Maintaining the IT infrastructure
- Managing both online and physical records and archives
- Planning and organizing faculty meetings and events
- Supporting critical processes
Requirements
- 3+ years of professional experience in an administration-focused role, such as general administration, operations, or finances/accounting.
- Excellent administrative and organizational skills, and the ability to manage and prioritize concurrent projects.
- Demonstrated high level of attention to detail and accuracy in tasks and projects.
- Proven ability to adapt to new situations and develop solutions for success.
- Proven ability to provide timely, accurate customer service and administrative support to a variety of stakeholders with minimal oversight.
- Strong interpersonal skills, including the ability to establish and maintain effective working relationships.
- Strong verbal and written communication skills, including the ability to produce professional emails, reports, or summaries tailored to different audiences.
- Demonstrated ability to work independently, as well as function effectively in a team and with a diverse group of people.
- Proficiency with position-related software (e.g., Microsoft Office, virtual meeting platforms, Google suite), and ability to quickly learn new platforms.
Benefits
- generous paid time off
- competitively priced health/dental/vision/life insurance
- tax-advantaged savings accounts
- participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund
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