Account Co - ordinator & ProfSoft Administrator handling data and reports to ensure smooth operations. Supporting HR and Finance teams with administrative tasks in Cape Town.
About the role
- Department Business Administrator at UAMS managing daily operations, budgets, and administrative support for Enrollment Services. Engaging in procurement, budget reporting, and diploma preparation.
Responsibilities
- Supports daily operations and provides substantial administrative support for Enrollment Services and the Office of the University Registrar.
- Manages the departmental budgets, purchasing, supplies, daily office and building operations, graduation diploma preparation, departmental contracts and vendor agreements.
- Provides seasonal staffing and project support to all areas of Enrollment Services.
- Manages administrative aspects of the departmental budget, including preparation of weekly and monthly financial reports for the Assistant Provost for Enrollment Services and University Registrar (APUR).
- Works closely with the APUR to review spending and make appropriate budget projections and adjustments, ad hoc reporting and regular status reports regarding budget and purchasing issues.
- Manages all levels of procurement for the office: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, and is responsible for ongoing retention and coordination of budget records for the department.
- Responsible for department administrative projects, space surveys, inventory tracking, and management to ensure compliance with all UAMS policies and procedures.
- Coordinates the diploma preparation process, including all aspects of equipment, supplies, distribution, system setup, and ongoing maintenance.
Requirements
- Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field, plus four (4) years of experience in business, finance, or administration or Associate's degree in Business, Health Care Administration, Finance, Accounting, or related field plus six (6) years' experience in business, finance, or administration required.
- Knowledge, Skills & Abilities: Must have proven experience with Workday software: Procurement, Travel, and Financial Reporting. Preference given to UAMS Workday experience.
- Experience with student information systems (e.g., PeopleSoft, Banner, Workday, etc.), customer relationship management systems (e.g., Salesforce, etc.), or similar data management systems.
- Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).
- Excellent customer service skills.
Benefits
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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