Senior Analyst, Payroll role within Global Payroll Team at RSA ensuring accurate and timely payroll processing for all employees while supporting HR departments. Leveraging customer focus and communication skills in a fast - paced environment.
About the role
- Senior Payroll & HR Administration Advisor managing employee payroll and hiring processes for SD Worx. Handling compliance, audits, and payroll system improvements while ensuring regulatory adherence.
Responsibilities
- Comprehensive handling of processes related to employee hiring and termination (contracts, annexes, notices, terminations, employment certificates)
- Creating and maintaining electronic personnel files in compliance with current regulations
- Registering and deregistering employees with the Social Insurance Institution (ZUS)
- Managing changes in employment conditions, working hours, pay rates, positions, etc.
- Issuing employee certificates (employment, earnings, for external institutions)
- Preparing payroll for various employee groups (employment contracts, mandate contracts, work contracts, appointments), including allowances, bonuses, deductions, overtime, and non-wage benefits
- Calculating and verifying payroll accuracy, monitoring payroll data correctness in the system
- Handling enforcement deductions, alimony, and other wage garnishments
- Preparing and submitting declarations to ZUS, PIT, PFRON, GUS, PPK
- Maintaining working time records – monitoring attendance, leave, sick leave, overtime, etc.
- Managing vacation, special leave, unpaid leave – recording and calculating limits
- Providing information and explanations regarding payroll settlements, absences, etc.
- Participating in payroll and HR audits and preparing required documentation
- Keeping up to date with changes in labor law, tax law, social insurance, PPK regulations and their impact on HR and payroll processes
- Ongoing contact with authorities and external institutions, preparing documentation during inspections
- Co-development and improvement of the HR and payroll system: Testing new features and updates of the HR and payroll system
- Reporting errors and irregularities – cooperating with the Development Team on diagnosis and resolution
- Proposing changes and improvements based on daily work experience and user feedback
- Verifying the accuracy of calculated data in the system (e.g., payroll lists, contributions, reports)
- Participating in internal team meetings and cross-team meetings to understand payroll processes, regulation updates, or coordinate team activities
Requirements
- Minimum 2 years of experience in a similar position, preferably in an outsourcing company or servicing multiple clients
- Practical knowledge of labor law, social insurance, tax regulations, and GDPR
- Experience in using HR and payroll systems (knowledge of Optima software will be an asset)
- Knowledge of Płatnik software and ZUS PUE portal
- Good knowledge of MS Office, especially Excel
- Communicative level of English
- Ability to work under time pressure and in a dynamic environment
- High accuracy, attention to detail, and responsibility
- Teamwork skills and good communication
- Client-oriented approach and high personal culture
- Higher education (preferred fields: Human Resources Management, Economics, Administration, Law, but not mandatory)
Benefits
- Stable employment conditions: permanent employment contract (after a 3-month probation period)
- Flexible working hours and remote work opportunities
- Private medical care (LuxMed)
- Cafeteria system / Sports card
- Lunch card (Edenred)
- Financial allowance for remote work
- Loans for employees
- Workation: possibility to work from any SD Worx location (4 weeks per year, EU only)
- Life insurance
- Holiday allowance
- Free language courses (during your working hours)
- Annual bonus
- Integration events
- Free parking spaces for employees
- Referral program
- PPK (Employee Capital Plans): 3.5% employer contribution
- Learning opportunities: through an individual development plan and professional training
- Career growth: whether you want to become more of an expert in your field or expand your knowledge horizontally, there’s always room to grow within SD Worx!
Job title
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