HR Assistant providing administrative and operational support to the HR team at Arbella in Quincy, MA. Supporting HR processes and initiatives for a people - first organization.
About the role
- Administrative Coordinator supporting daily operations of TRIMEDX Foundation and coordinating various events. Responsible for logistical support, donor management, and assistance to the Board of Directors.
Responsibilities
- Coordinate day-to-day office operations, including scheduling, document management, and correspondence.
- Assist with parts ordering, tracking and invoicing.
- Provides support for shipment of and receipt of mission trip materials, medical equipment and partner gifts.
- Supports the director in preparing, scheduling and follow up for quarterly Board of Directors meetings.
- Track requests for Foundation support and maintain accurate documentation of Foundation activities.
- Review and verify donor information in the CRM system for accuracy and completeness; ensure acknowledgements are completed accurately, generate reports as needed.
- Provide support for fundraising and engagement events, including the annual golf outing, fundraising and volunteer events.
- Assist with communication, event registration, and on-site logistics.
- Assist the Director with administrative tasks, scheduling, and communication needs.
- Support compliance and recordkeeping requirements for Foundation activities.
- All other duties as assigned.
Requirements
- Experience in administrative or operations support, preferably in a nonprofit or corporate foundation.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Experience with CRM or donor database software preferred.
- Strong organizational and time management skills.
- Ability to coordinate multiple projects and deadlines simultaneously.
- Excellent interpersonal communication and professional demeanor.
- High attention to detail and discretion with confidential information.
- Demonstrated flexibility and ability to adapt in a fast-paced, mission-driven environment.
- Ability for Lifting, carrying, pushing or pulling up to 50 lbs.
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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