Intern assisting in advertising operations for healthtech company Memed. Engaging in media placement and campaign management while learning industry tools and practices.
About the role
- Operations Coordinator overseeing daily administrative operations for TixTrack in New York City. Required to collaborate across departments and maintain productivity in a hybrid work environment.
Responsibilities
- Oversee day-to-day administrative operations of the New York City office, including vendor relationships, office supplies and amenities, space utilization, and equipment maintenance to ensure a productive, welcoming environment for staff and guests.
- Support contract and agreement management by tracking deadlines, coordinating with internal stakeholders, and ensuring timely execution and compliance.
- Provide administrative and logistical support to leadership, which may include calendar management, stakeholder coordination, travel arrangements, and company events.
- Assist teams across the organization, including Human Resources, Marketing, Finance, IT, and Customer Experience, with projects and initiatives as needed.
- Collaborate with colleagues across regions, including the Managing Director, UK, to support operational alignment and cross-regional initiatives.
- Maintain and update departmental manuals, processes, and documentation to ensure organizational consistency and accuracy.
- Handle sensitive company and employee information with discretion, professionalism, and strict confidentiality.
Requirements
- Bachelor’s degree in business or related field (or equivalent experience) preferred.
- Three or more years of proven experience in an operation, administrative, or business support role.
- Prior experience coordinating multiple stakeholders and managing complex schedules while maintaining professional business relationships.
- Ability to organize a daily workload by priorities.
- Highly proficient with Microsoft Office Suite and/or Google Workspace, with the ability to learn new or updated software.
- Availability for occasional travel to offsite meetings or events.
Benefits
- 100% paid medical, dental and vision benefits for employee and dependents
- Company-paid life insurance
- Traditional and Roth 401k plans
- Paid parental leave
- Learning & development opportunities with company reimbursement for eligible educational expenses
- Working abroad opportunities
- Volunteer days off
- Flexible scheduling
- Up to $300 reimbursement for initial equipment to set up hybrid work environment
- Generous PTO and holiday schedule
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