Hybrid Legal Workflow Administrator

at Thomson Reuters

• Job title: Legal Workflow Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: PLN 67,900 - PLN 126,100 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Gdansk, Poland

About the role

• Legal Workflow Administrator streamlining legal processes within the legal operations team at Thomson Reuters. Responsibilities include administrative support, process improvement, and project coordination.

Responsibilities

• Administrative Support: Managing legal department calendars and mailboxes, managing accounts payable and receivable processes and data gathering and tracking legal platform management
• Process Improvement: Identify and implement process improvements to enhance the efficiency of the legal department
• Project Coordination: Support legal projects and initiatives, coordinating activities and ensuring timely completion
• Knowledge Management: Working with other members of the team, help to maintain contract templates, contract clauses, fallback provisions and other repositories

Requirements

• Fluency in English (written and oral communication)
• Detail-oriented with a high level of accuracy
• Previous experience in a legal operations or legal administrative role (familiarity with legal terminology and processes)
• Strong interest in technology, including new and emerging technologies
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Power Automate and Power BI)
• Ability to translate work into digital forms to create efficiencies
• Strong organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Strong problem-solving skills and the ability to adapt to changing priorities
• University degree
• Proficiency in software such as Legal Tracker and Ariba will be a big plus

Benefits

• Hybrid Work Model: Flexible hybrid working environment (2-3 days a week in the office)
• Flex My Way: Supportive workplace policies for personal and professional responsibilities
• Career Development and Growth: Continuous learning and skill development opportunities
• Industry Competitive Benefits: Flexible vacation, Mental Health Days, retirement savings, tuition reimbursement, employee incentive programs, mental, physical, and financial wellbeing resources
• Social Impact: Two paid volunteer days off annually and opportunities for pro-bono projects and ESG initiatives