Executive Assistant providing administrative support to multiple executives in the engineering sector. Managing communications, scheduling, and organizational tasks within a hybrid work environment.
About the role
- Assistant Company Secretary managing governance meeting support and corporate governance at Phoenix Group Holdings plc. Delivering high quality company secretarial and supporting Board and Committee operations in financial services.
Responsibilities
- Manage the full cycle of governance meeting support—from agenda planning and paper guidance to pack collation, minutes, and action tracking.
- Work closely with the Chair of a Group or Life Company Committee, prepare high quality committee papers, and support the Group Company Secretary with selected ExCo meetings.
- Lead important annual activities, including Terms of Reference reviews, committee evaluations, and effectiveness assessments.
- Coordinate NED appointments, inductions, and training, and maintain the Board and Committee education programme.
- Provide corporate governance and company law advice, contribute to all areas of team, and deputise for your peer group when required.
- Manage Company Secretariat risk policies, drive continuous improvement through updated processes and smarter ways of working, and may support Company Insurance responsibilities during periods of absence.
Requirements
- Strong company secretarial and corporate governance experience from within a Financial Services firm
- Proven experience supporting Boards and Committees, including agenda planning, meeting cycle management, pack collation, minutes, and action tracking.
- Ability to draft and quality assure high standard Board and Committee papers, demonstrating excellent written communication and attention to detail.
- Experience working closely with senior stakeholders, including Chairs, NEDs, ExCo members, and governance or risk leads.
- Good understanding of corporate governance frameworks, UK Corporate Governance Code, Company Law, and relevant regulatory requirements.
- Experience coordinating annual governance activities, such as Terms of Reference reviews, committee evaluations, and effectiveness assessments.
- Knowledge and experience of NED appointment processes, induction planning, and training coordination.
- Ability to provide clear, practical governance advice and support ad hoc listed company or continuing obligations work.
- Strong organisational and planning skills, with the ability to manage multiple priorities and work to tight deadlines.
- Proactive, improvement focused mindset, able to design and maintain process documentation and drive enhancements to ways of working.
- Ability to horizon scan emerging governance, regulatory, and market developments, translating insights into practical actions.
- Confidence to deputise for senior colleagues, including supporting the Deputy Company Secretary and covering Company Insurance responsibilities where needed.
- Excellent interpersonal skills, with the ability to build strong relationships and promote the Company Secretariat function across the organisation.
Benefits
- 38 days annual leave
- Private medical cover
- Excellent pension
- 12x salary life assurance
- Career breaks
- Income protection
- 3x volunteering days
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