Collections Specialist managing a high - volume B2B accounts receivable portfolio to ensure timely payment. Collaborating with internal teams and representing the organization with professionalism.
About the role
- Manage purchase orders, timesheets and invoicing for public sector clients. Lead collections, dispute resolution and provide administrative support for tenders.
Responsibilities
- Purchase order management
- Collect purchase orders before project start or continuation
- Verify their compliance (legal entity, scope, daily rate (TJM), volumes, periods, invoicing terms)
- Ensure consistency between contracts, amendments and ongoing engagements
- Monitor consumed amounts vs. ordered amounts
- Alert in case of overruns or anomalies
- Ensure rigorous archiving
- Timesheet management and completion
- Drive completion of timesheets
- Follow up on delays or errors
- Verify consistency of recorded time
- Validate timesheets for invoicing in coordination with the budget owner
- Invoice generation and control
- Prepare and generate invoices (recurring and one-off)
- Verify compliance with purchase orders, contracts and amendments, and validated time
- Check daily rates (TJM), periods, legal entities and statutory mentions
- Retrieve delivery acceptance reports (PV de livraison) if required
- Respect the invoicing schedule
- Sending invoices
- Send invoices according to client procedures (public platforms, Chorus Pro, etc.)
- Track acceptance statuses
- Handle returns and correction requests
- Collections
- Monitor payment due dates
- Follow up with clients (email / phone)
- Coordinate dispute resolution
- Escalate at-risk situations
- Administrative support for tenders
- Assemble tender response documentation
- Prepare contractual documents (including for consortium bids)
- Collect partners’ documents when needed
- Verify the completeness and compliance of supporting documents
- Submit bids on public platforms
- You will be managed by Leïa, our Finance & Operations Manager, and will work closely with Guillaume, our Bid Manager on tender responses.
Requirements
- Bachelor's degree in Accounting (minimum)
- 2 to 6 years' experience in Sales Administration
- Proficiency in an ERP (Oracle or NetSuite preferred)
- Strong accounting knowledge
- Good understanding of the client contract lifecycle
- Rigour and attention to detail
- Excellent written communication skills
Benefits
- Employee share ownership to be part of the company's success
- Performance bonus linked to Theodo's growth
- Equipment budget for work tools (laptop, smartphone, headphones…)
- 5 weeks of annual leave + 8 to 12 RTT days per year
- Employer covers 50% of health insurance
- Swile meal card (ticket-restaurant)
- Assistance and reserved nursery places
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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