People Operations Specialist supporting HR administration across European offices for TomTom. Collaborating with a global HR team to enhance employee lifecycle processes.
About the role
- Office Administrator ensuring smooth operations, supporting teams, and managing office duties in Athens. Hybrid work environment offering flexibility while reinforcing company culture.
Responsibilities
- Act as the first point of contact for our team on daily people-related matters.
- Coordinate onboarding & offboarding: workspace setup, accounts, welcome packs, introductions.
- Support Management on recruitment coordination: posting roles, scheduling interviews etc.
- Plan team events, birthdays, small celebrations, and perks that strengthen our culture.
- Administrate our Athens office, ensuring it’s operational, stocked, and ready for our teams.
- Manage supplies and consumables orders (kitchen, stationery, etc.).
- Coordinate with our vendors for cleaning, maintenance, and repairs.
- Greet occasional visitors and handle incoming post & deliveries
- Keep the space welcoming, functional, and aligned with our company culture.
Requirements
- 1-3 years of experience in office administration, reception, people ops and/or HR coordination
- Organized, proactive, and approachable - you like things (and people) running smoothly.
- Comfortable working in English & Greek
- Confident enough greet our reception but be the backbone of our People Operations.
- You have good skills in MS Office (Excel, Word) using them to solve daily office tasks
- Be an organizational powerhouse with multitasking and prioritization skills
- Bonus: Experience in a tech or digital services company, know-how on ERPs, CRMs or people management systems
- Previous exposure to people operations like onboarding or cross-departmental admin support
- Experience with event coordination, booking venues, or minute-taking
Benefits
- Private health & life insurance plan
- Paid leave for your birthday
- Monthly lunch allowance & free coffee/snacks
- Hybrid work: flexible on-site schedule + days from home
- Support for courses, degrees, and tech seminars
- Modern office & casual team lunches
- Social events, game nights, and team offsites
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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