Warehouse Administrator overseeing the workflow and safety compliance for medical goods at Drive Medical. Motivating team efficiency and communication within the warehouse operations.
TG
Onsite Team Assistant – Administration, Office Management
Posted 2 hours ago
About the role
- Team Assistant responsible for general administrative tasks and management support for a global team. Ensuring efficient office operation and communication across projects.
Responsibilities
- You reliably and punctually complete all required typing and clerical tasks.
- You prepare reports, correspondence, tabular summaries and numerical statements based on provided templates, as well as continuous texts in a common foreign language, typically English.
- You draft cover letters, queries and internal communications from keywords and present them ready for signature.
- You create, update and reproduce documents and forms as needed.
- You monitor incoming and outgoing mail flow as well as relevant deadlines and ensure compliance.
- You review incoming mail, add any missing accompanying documents when necessary, and distribute documents according to responsibility and priority.
- You check outgoing mail for formal correctness and completeness, prepare it for dispatch and obtain required signatures.
- You coordinate appointments according to established rules and track their execution.
- You establish and maintain internal and external contacts within the scope of your duties.
- You answer telephone calls, connect callers, forward calls and obtain relevant information from internal and external sources.
- You receive visitors and take care of them during their stay.
- You perform general administrative tasks in the daily office routine.
- You provide organizational and administrative support to specialist departments.
- You use task-specific communication tools and administrative instruments efficiently and securely.
- You maintain lists and files and record data, for example in the context of time tracking.
- You compile statistics and documentation and create charts and diagrams based on existing sketches and tables.
- You organize and maintain the office filing system systematically.
- You order office supplies and manage inventory independently.
- You organize business travel, including secondments and visa procurement, and process travel expenses in accordance with company policies.
- You set up task forces for assignments and organize any necessary relocations.
Requirements
- Completed vocational training as a Retail Clerk for Office Management, Office Communications Clerk, Administrative Specialist, Foreign Language Correspondent (m/f/d) or a comparable commercially recognized vocational qualification in Germany.
- Solid knowledge of Microsoft Office applications.
- Fluent English, both spoken and written.
- Very good French, both spoken and written.
- Ideally, you speak Arabic and/or Tamazight.
- Constructive and cooperative teamwork skills.
- Clear, audience-appropriate and reliable communication with diverse interlocutors.
- Independent, proactive and responsible approach to task completion.
Benefits
- Future-oriented additional benefits: We support your financial security through company pension options and offer the possibility to use a company bicycle.
- Competent comprehensive support: You will be assigned an experienced, dedicated contact person who will handle project support and administration.
- Strong team spirit and flat hierarchies: A collaborative, respectful atmosphere at eye level is essential to us.
- Open exchange across cultural boundaries: We value the diversity of our employees.
- A culture of appreciation: Our interactions are characterized by mutual recognition across all levels of the company.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Salesforce Administrator/Developer managing and supporting Salesforce environment for Vision RT's operational excellence. Collaborating across teams for security, scalability, and execution in digital environments.
Office Administrator Assistant offering administrative and clerical support for day - to - day operations in Guaynabo. Focused on organization, communication, and maintaining confidentiality with office tasks.
Manager, Contract Administration ensuring CSL Seqirus US vaccine sales goals are met through commercial contract management. Support offer development and collaboration with cross - functional teams to optimize contract strategy.
Keyholding Administrator providing administrative and customer service support within Banham's Keyholding Division. Responsible for managing client enquiries, operational bookings, and maintaining accurate records.
Administration Mitarbeiter supporting the General Manager at Köln/Bonn Airport for Autogrill. Working on cash management, analyses, and collaborating with F&B departments.
Customer Service & Administration role at Sconto, Germany's affordable furniture retailer in Schwerin. Handling customer service tasks and administrative duties to ensure smooth operations.
GIS/BIS Administrator ensuring secure operations of internal systems and leading IT projects. Engaging with users for support and managing software implementation and updates.
Division Support Administrator providing operational support with administrative tasks at Nucor Rebar Fabrication. Involves scheduling, inventory support, and basic accounting responsibilities.
Portal Support Administrator at the Insurance Council responding to inquiries regarding the Canadian Insurance Participant Registry. Collaborating with teams and external stakeholders to manage administrative duties.