Provides administrative support for academic leaders at Emory University, overseeing office operations and ensuring compliance with policies and procedures.
About the role
- Administrative Coordinator at Storesight supporting daily operations and executive-level tasks. Managing facilities, facilitating communications, and enhancing employee experience in a hybrid work environment.
Responsibilities
- Manage and coordinate the facilities calendar, serving as the primary contact for events held in the building
- Ensure the office and kitchen are well-stocked with necessary supplies, snacks, and coffee
- Retrieve and distribute mail from the PO box and office mailbox
- Manage office communications, including calls, emails, Slack messages, and general inquiries
- Serve as the primary contact for facilities maintenance
- Supervise housekeeping and landscaping services
- Manage the employee meal program
- Provide administrative and coordination support to executive leadership
- Coordinate travel arrangements for executives and remote employees
- Prepare meeting materials, presentations, and reports
- Coordinate scheduling for the monthly All Hands meeting
- Ensure a positive and organized candidate experience throughout the hiring process
- Assist with new hire onboarding activities
- Identify opportunities to enhance employee experience
- Plan and coordinate company events throughout the year
Requirements
- Three or more years of experience in office administration, executive support, HR coordination, or a similar role
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Proficiency with office software and collaboration tools including Microsoft Office Suite and Google Workspace
- Experience supporting onboarding, or HR processes is preferred
- Ability to handle sensitive and confidential information with discretion
- Friendly, service-oriented mindset with a proactive and solutions-focused approach
- Experience planning company events or coordinating logistics
Benefits
- Paid vacation and sick time
- Health, dental, and vision insurance
- Company-paid life insurance
- Supplemental Insurance
- 401(k) and Company match
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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