Medical Secretary role providing clerical support to clinicians and managing patient interactions in a medical practice. Focused on efficient office operations and maintaining patient confidentiality.
About the role
- Executive Assistant managing patient workflows and supporting the CEO in a dental group. Coordinating projects, operational reporting, and clinical delivery efficiency.
Responsibilities
- Provide day-to-day administrative and coordination support to dentists by managing patient-centric workflows and projects.
- Assisting with the preparation of operational reports (weekly, monthly, quarterly) using Excel and data from practice systems.
- Providing direct executive assistance to the CEO, supporting strategic execution, prioritisation, and communication.
- Coordinating complex patient treatment journeys (e.g. multi-stage treatment plans, follow-ups, specialist coordination).
- Tracking patient-based projects, timelines, and deliverables using Monday.com or equivalent systems.
- Preparing executive-level reports, summaries, and presentations (primarily in Excel, PowerPoint, and written formats).
Requirements
- 3+ years of experience in an administrative, operations, executive assistant, or practice coordination role (healthcare or professional services preferred).
- Advanced Excel skills: data organisation, reporting, formulas, and structured analysis.
- Monday.com: task management, workflows, dashboards, and project tracking.
- HubSpot CRM: basic to intermediate proficiency in navigating pipelines, reports, and dashboards.
- Strong written communication skills for professional correspondence and internal documentation.
- Exceptional organisation and attention to detail.
- Ability to manage multiple priorities across clinical, operational, and executive demands.
- High level of discretion, confidentiality, and professional judgement.
- Strong follow-through and accountability mindset.
- Ability to work autonomously while aligning with leadership expectations.
Benefits
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
MFA oder Sekretär/in für medizinische Aufgaben im Universitätsklinikum des Saarlandes. Zuständig für Patientenannahme, Terminvergabe und allgemeine Administration in Teilzeit.
Medical secretary preparing and editing medical reports and managing patient information at MVZ Pathologie Rhein - Sieg in Troisdorf, Germany. Collaborating with doctors and administrative support tasks.
Senior Assistant Company Secretary at Gold Fields overseeing Board governance and compliance. Ensuring high - quality entity management practices across the Group.
SAS Secretary IV providing secretarial support to the State's Attorney's staff in White River Junction, Vermont. Duties include correspondence preparation, data entry, and various clerical tasks for the office.
Experienced Executive Assistant supporting Coinbase's senior leadership and managing complex scheduling and operations. Proactive operator in a dynamic, high - growth tech environment.
Executive Assistant managing calendars and travel for North America Chronic Care Management Team. Handling reports, presentations, and supporting executive leadership at Coloplast.
Executive Assistant supporting senior leadership in financial advisory firm. Provide high - level administrative and strategic support in a fast - paced environment.
Executive Assistant managing daily administrative and operational tasks in a digital IT company. Supporting senior leadership with correspondence, meetings, travel, and events coordination.
Executive Assistant providing high - level support to Capital Directors at Alcoa. Managing logistics, administration, and team culture initiatives at Perth and Booragoon offices.