Front Office Manager at JUFA Hotels overseeing reception operations and guest management. Leading the team and ensuring high service standards in Salzburg, Austria.
About the role
- Administrative Assistant supporting operations at Solvay in Lisbon. Providing organizational and administrative assistance for meetings, events, and general office tasks.
Responsibilities
- Provide administrative support to ensure efficient operations in collaboration with the leaders.
- Answers phone calls, schedules meetings, and supports visitors exhibiting polite and professional communication via phone, e-mail, and mail.
- Coordinate and organize arrangements for on-site meetings, special ceremonies, conferences, workshops, and/or lunches including hotel reservations, scheduling of facilities, menu selections, and preparations of agendas and programs.
- Submission of expenses and management of Purchase Orders (PO's) and invoice payment on SRM7/EZ BUY SAP and follow up.
- Management of catering, travels, hotels, transport.
Requirements
- Relevant education degree or equivalent in Business Administration or related.
- Relevant work experience of at least 3 years as an administrative assistant.
- Very good English level spoken and written; additional languages a plus.
- Strong Microsoft skills; experience with presentation tools, digital calendars, virtual meeting tools.
- SAP Knowledge is a plus.
- Excellent organizational, planning, prioritization skills, and problem solving.
- High attention to detail.
- Professionalism, discretion, and integrity.
- Proactive, adaptable, and able to anticipate needs.
- Ability to maintain confidentiality and deal with sensitive information.
Benefits
- Solvay Cares program: minimum of 16 weeks of parenting leave for all employees and package with healthcare, disability and life insurance coverage.
- Prioritization of well-being: work-life balance promotion, flexible approach to work part-time or hybrid work arrangements (depending on the type of job), employee assistance program with access to physical and psychological support.
- Professional development: prioritization of internal talents for career progression, access to a training platform, opportunities to join Employee Resource Groups (ERG) for experience sharing and mentorship and free language courses.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Front Office Manager at JUFA Hotels leading the Front Office team with a focus on customer service. Managing guest experiences and optimizing operational processes for excellence in service delivery.
Administrative Associate supporting leaders in Personal Investor Data and Analytics Office. Managing schedules, coordinating events, and providing top - notch administrative support.
Assistente Administrativo Operacional responsible for daily operational and administrative activities at Veolia. Supporting tasks, data control, and coordination in São Paulo, Brazil.
Executive Assistant supporting senior leadership team at Aramark. Managing administrative duties including calendar management, correspondence, and travel arrangements.
Office Manager for JobCloud to ensure effective finance and office operations in Porto. Foster a productive workplace culture while managing HR, Finance, and administrative tasks.
Medewerker Facility supporting facilitair coördinatoren at Scania in Breda. Responsible for overseeing and improving facility processes while being a contact point for questions.
Legal Administrative Assistant supporting bankruptcy law practice with hybrid responsibilities. Assist attorneys with documentation and client interactions in a fast - paced environment.
Apprentice Administrative Assistant at Bernoulli Education responsible for administrative tasks and supporting various areas. Seeking motivated individuals to contribute to a dynamic educational environment.
Administrative Assistant providing secretarial support and managing activities for Desjardins Group's management teams. Collaborating with stakeholders and preparing budget monitoring throughout the year.