Executive Assistant supporting C - level Executives at biomedical company Aura Biosciences. Responsible for managing schedules, travel arrangements, and preparing documents with attention to detail.
About the role
- Senior Executive Assistant supporting the Senior Director of Product Marketing at Snap, Inc. Proactively managing calendars, communications, and complex logistics for executive leadership.
Responsibilities
- Serve as the right hand to our Senior Director of Product Marketing, proactively managing complex calendars, prioritizing commitments, and ensuring alignment between strategic goals and time allocation.
- Anticipate needs and provide forward-thinking support to enable focus on top business priorities and executive-level initiatives.
- Lead end-to-end coordination of complex travel, offsites, board meetings, and high-impact internal and external engagements to deliver an exceptional, white-glove experience.
- Act as a liaison between our Product Marketing leadership, executive leadership, board members, and key partners, maintaining discretion and diplomacy at all times.
- Manage and triage communications with precision; drafting correspondence, managing inboxes, and ensuring timely, thoughtful responses.
- Drive special projects, often cross-functional or highly confidential, from conception through successful delivery, applying strong project management rigor and executive-level judgment.
- Represent the executive office with professionalism and discernment, embodying leadership values in all interactions.
- Partner with the broader EA community to define and model standards of excellence, elevate operational efficiency, and mentor other executive assistants.
- Continuously identify opportunities to optimize workflows, processes, and executive bandwidth; taking initiative to remove barriers and simplify operations.
Requirements
- Bachelor’s degree or equivalent professional experience.
- 8+ years of experience supporting senior executives or performing other administrative tasks in a dynamic, fast-paced environment.
- Experience supporting C-level or VP+ executives in technology, media, or similarly complex organizations.
- Proven success managing confidential, cross-functional projects and initiatives.
Benefits
- Paid parental leave
- Comprehensive medical coverage
- Emotional and mental health support programs
- Compensation packages that let you share in Snap’s long-term success!
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant supporting Senior Vice President and Vice President of Regional Merchandising at ARC’TERYX. Organizing schedules, managing travel, and enhancing executive productivity.
Executive Assistant managing the calendars of senior leaders at Hermeus, a high - speed aircraft manufacturer. Collaborating with executives to facilitate their time management.
Board Secretary ensuring effective governance and organization of Board meetings at Snappi, a neobank company transforming the financial landscape in Greece.
Assisting Company Secretary in administrative roles for boards at Steamship Mutual, a global P&I insurance company. Involves preparing Board materials and supporting logistics for meetings.
Executive Assistant supporting Chief Medical Officer at Cambia, orchestrating complex initiatives and managing high - stakes events. Act as a trusted liaison between executives, partners, and board members.
Executive Assistant providing comprehensive administrative support for multiple Senior Vice Presidents at LPL Financial. Managing complex calendars and overseeing strategic initiatives within the Strategy & Growth organization.
Executive Assistant providing administrative support to executives at Sedgwick. Coordinating meetings, travel, and confidential information management for leadership.
Executive Assistant providing high - level administrative support to CEO of IT consulting firm. Managing calendars, handling confidential data, and coordinating projects for operational excellence.
Executive Assistant supporting the Executive Director and Board at Dogwood Alliance. Managing schedules, communications, project coordination, and board activities in a hybrid role.