Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Senior Executive Assistant supporting the Senior Director of Product Marketing at Snap, Inc. Proactively managing calendars, communications, and complex logistics for executive leadership.
Responsibilities
- Serve as the right hand to our Senior Director of Product Marketing, proactively managing complex calendars, prioritizing commitments, and ensuring alignment between strategic goals and time allocation.
- Anticipate needs and provide forward-thinking support to enable focus on top business priorities and executive-level initiatives.
- Lead end-to-end coordination of complex travel, offsites, board meetings, and high-impact internal and external engagements to deliver an exceptional, white-glove experience.
- Act as a liaison between our Product Marketing leadership, executive leadership, board members, and key partners, maintaining discretion and diplomacy at all times.
- Manage and triage communications with precision; drafting correspondence, managing inboxes, and ensuring timely, thoughtful responses.
- Drive special projects, often cross-functional or highly confidential, from conception through successful delivery, applying strong project management rigor and executive-level judgment.
- Represent the executive office with professionalism and discernment, embodying leadership values in all interactions.
- Partner with the broader EA community to define and model standards of excellence, elevate operational efficiency, and mentor other executive assistants.
- Continuously identify opportunities to optimize workflows, processes, and executive bandwidth; taking initiative to remove barriers and simplify operations.
Requirements
- Bachelor’s degree or equivalent professional experience.
- 8+ years of experience supporting senior executives or performing other administrative tasks in a dynamic, fast-paced environment.
- Experience supporting C-level or VP+ executives in technology, media, or similarly complex organizations.
- Proven success managing confidential, cross-functional projects and initiatives.
Benefits
- Paid parental leave
- Comprehensive medical coverage
- Emotional and mental health support programs
- Compensation packages that let you share in Snap’s long-term success!
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