Accounts Payable Coordinator overseeing invoice processing and customer service within accounts payable team at Canon. Managing supplier queries and contributing to process improvements.
About the role
- Intern supporting the Finance Team at Schaeffler with financial document management and e-invoicing process optimization in Wroclaw, Poland.
Responsibilities
- Supporting the Finance Team in efficiently managing financial documents by receiving, reviewing, and ensuring their completeness, with a focus on e-invoicing processes and related documentation.
- Conducting thorough verification of active invoices, including vendor details, amounts, and purchase orders, to ensure accuracy and compliance.
- Utilizing financial systems and advanced tools, particularly Intelligent Character Recognition (ICR), to automate invoice correction processes for enhanced efficiency.
- Executing reporting tasks that highlight activities related to processed documents, leveraging technological solutions for accuracy and productivity.
- Assisting in prioritizing and executing key financial tasks within the team, such as reviewing suppliers' open items, verifying vendor payments, and reconciling account balances during the month-end close process, with a focus on process optimization.
- Driving improvements in existing reporting templates and tools, primarily using Excel, to support better data analysis and decision-making.
- Engaging actively in weekly and monthly team meetings to contribute insights and drive continuous improvement.
- Preparing and verifying documentation for audit purposes, ensuring compliance and accuracy in administrative procedures.
Requirements
- Actively pursuing a degree
- Fluency in both Polish and English, with a minimum of B2 level proficiency
- Knowledge of German is a plus
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) with a focus on using these tools for efficient e-invoicing
- Strong interest in finance processes, particularly in the areas of automation and technological enhancements
- Innovative mindset focused on automation and process improvement with the goal of driving team efficiency and accuracy
- Detail-oriented with an ability to prioritize tasks effectively
- Strong organizational and planning skills
- Interest in learning and mastering finance tools like SAP and advanced applications such as ICR
- Openness and willingness to learn with a positive attitude and enthusiasm for process innovation.
Benefits
- Enjoy a flexible schedule and hybrid work model tailored to help you combine studies and gaining your first corporate experience.
- Access to our internal training platform, guidance from supporting experts, and real-life challenges, all designed to boost your hard and soft skills.
- Connect with other interns during quarterly integration meetings and boost your skills during workshops.
- Join our CSR Activities and Passion Clubs like Foodies, Sports Team and Language Clubs.
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