Hybrid Investment Coordinator

at Scania Group

• Job title: Investment Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sodertalje, Sweden

About the role

• VC & M&A Investment Coordinator managing coordination and support of investment activities at Scania. Involves transactions, meetings, and documentation to drive investments.

Responsibilities

• Coordinate the VC & M&A pipeline and portfolio overview (updates from deal teams, status lists, key dates).
• Maintain the team’s annual calendar for governance forums, board meetings, investment committees and portfolio reviews.
• Prepare and circulate agendas, pre-reads and minutes for internal and external meetings; track actions and follow-up.
• Support the Head of VC & M&A with planning, prioritisation and time management related to deals and governance.
• Set up and manage virtual data rooms, NDA lists and document structures for transactions, following closely the due diligence processes.
• Support preparation and formatting of key presentations, decision materials and portfolio reports (PowerPoint, Word, basic Excel).
• Coordinate signatures, approvals and documentation flows during key transaction milestones (LOI, IC, signing, closing).
• Maintain up-to-date registers of investments, mandates, legal entities and key contractual terms together with Legal and Finance.
• Ensure that policies, process descriptions, templates and checklists are stored, updated and easily accessible.
• Support internal communication related to investments (SharePoint/Teams pages, intranet content, short updates).
• Safeguard confidentiality and correct handling of sensitive information in all channels and tools.
• Coordinate practicalities for workshops, negotiation sessions, site visits and portfolio days (rooms, travel, visitors, catering).
• Assist with expenses, travel arrangements and transaction management coordination.
• Manage contact lists for internal and external stakeholders (advisers, co-investors, portfolio companies).
• Support with purchase orders, invoices and basic cost follow-up related to advisors and project expenses.

Requirements

• Several years’ experience from a coordination, project support, office management, EA/PA or similar role – ideally in finance, legal, consulting or a corporate HQ environment.
• Strong organisational and planning skills, with proven ability to keep track of many moving parts and deadlines.
• Excellent skills in PowerPoint, Word and Outlook; good command of Excel.
• Experience with data rooms and collaboration tools (e.g. Teams, SharePoint) is a plus.
• High attention to detail and quality in written material and documentation.
• Strong communication skills in English; Swedish is an advantage.
• A high level of integrity and discretion in handling sensitive information.
• A positive, pragmatic attitude – willing to “do what is needed” while continuously improving how we work.
• Experience from M&A, venture capital, private equity or corporate investments or similar is a requirement.

Benefits

• Training at our health center Gröndal or wellness allowance
• Result bonus
• Flexible hours
• Company car leasing
• Events for employees and their families