Events Executive coordinating and delivering marketing events for advisory firm Interpath in London. Responsibilities include logistics management, budget assistance, and team collaboration.
About the role
- SANS Event Manager overseeing live (in-person) and hybrid training events across Europe. Managing logistics from planning to on-site execution and invoicing for training events.
Responsibilities
- Plan, order, and manage courseware logistics to ensure all training materials and resources arrive on time.
- Monitor class capacities to ensure correct classroom allocation.
- Mark classes as sold out when appropriate.
- Work with Customer Service to manage waitlists effectively.
- Monitor marketing activity to ensure execution aligns with the approved event plan.
- Liaise with SANS training instructors to confirm travel, hotel arrangements, and other requirements.
- Coordinate final event arrangements with contracted venues.
- Work with SANS technical operations staff to ensure adequate internet and network coverage.
- Organise and facilitate instructor dinners and delegate drinks receptions.
- Manage the event on-site with responsibility for overall quality and success.
- Supervise hotel staff and SANS course facilitators.
- Administer daily delegate evaluation sheets.
- Liaise and follow up with delegates and instructors to maintain SANS course quality standards.
- Ensure accurate and timely deposit payments and final invoicing.
- Maintain financial integrity of event costs and payments.
- Contribute to continuous improvement of business processes.
- Collaborate across Operations, Sales, Marketing, Customer Service, and Finance to enhance efficiency.
- Assist with preparation and execution of Live Online-only events according to global procedures.
Requirements
- 2-5 years’ experience in an event/venue management/planning role.
- Experience of working to deliver against monthly, quarterly, and yearly quotas.
- Working with cross functional teams across globally.
- Educated to a good standard (ideally VWO Level 7 or equivalent).
- Good IT skills, including use of MS programs such as word, and particularly excel and Google Docs.
- A very strong team player with emotional maturity and a willingness to help whenever called.
- Excellent interpersonal skills.
- Ability to manage time and prioritise tasks.
- Ability to use own initiative and work independently.
- Effective communicator both written & verbal.
- Fluency in English.
- Not afraid to challenge the status quo.
- Practical, with a pragmatic approach to problem-solving.
- Able to follow SANS procedures & standards, ensuring the office is a safe and desirable place to work.
- Able to adapt and handle change.
- Willingness to travel within predominantly Europe.
- Able to influence and challenge employees at all levels ensuring SANS standards & procedures are followed at all times.
- Able to work in high pressure situations and deadline driven.
- Excellent attention to detail and organised.
- An affinity with business finance e.g. event costs, profit and loss etc.
- Ability to communicate, written and verbally, in another Modern European language.
Benefits
- This is a fixed term contract for 9 months.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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