Senior Specialist managing hospitality events for clients at Latham & Watkins. Collaborating with stakeholders to design and measure event success in the D.C. and New York markets.
About the role
- Event Operations Coordinator managing end-to-end logistics for conferences and events at RTM Business Group. Collaborating with hotel partners and internal teams to ensure exceptional attendee experiences.
Responsibilities
- Plan, coordinate, and execute meetings, conferences, seminars, and special events from start to finish
- Manage all phases of event logistics through detailed communication, including meeting room layouts, hotel rooming lists, transportation, A/V equipment, event registration, and on-site execution
- Travel nationally for up to 6 events per year, typically 4–5 days per event
- Work with external vendors on A/V, entertainment, lighting, event supplies, and other event inventory needs
- Create, monitor, and manage event timelines and attendee profiles in Airtable
- Collaborate with internal teams to produce event collateral, materials, and post-event follow-up activities
- Build and maintain relationships with a diverse network of individuals, vendors, and hotel partners
Requirements
- Ability to travel
- Bachelor's degree
- Self-starter, extremely organized and detail-oriented with a strong commitment to accuracy
- Must be proactive and have the ability to work under pressure
- Balance and prioritize multiple deadlines at once
- Exceptional follow-up and follow-through skills
- Competency with technology and ability to learn new software and applications
- Professional telephone skills and writing skills for communication with attendees
Benefits
- 15+ PTO Days
- Flexible/Hybrid work model (work from home and remote opportunities)
- Medical/dental/vision coverage
- 401k matching plan starting on the first month after 9 months of employment
- Pre-tax commuter benefits
- Travel to major cities (all expenses paid)
- Opportunity for lateral and vertical movement within the company
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