Hybrid Events and Scheduling Manager

at Regis University

• Job title: Events and Scheduling Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $57,784 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Denver, United States

About the role

• Events and Scheduling Manager at Regis University focusing on planning and executing campus events. Managing event operations, supervising staff, and overseeing scheduling system.

Responsibilities

• Oversee the University’s Events and Conference department, including coordination of logistics, vendor relations, and client communications for internal and external events.
• Serve as the primary system administrator for the scheduling and space management system ensuring accurate space data and efficient event scheduling.
• Monitor and improve processes for event planning, customer service, and resource allocation to enhance client satisfaction and operational efficiency.
• Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within all classrooms, conference rooms, communal areas, and event spaces.
• Supervise event staff and student employees, including hiring, training, and performance management.
• Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies, in collaboration with department chairs and program coordinators.
• Generate basic reports on classroom usage and scheduling accuracy.
• Perform other duties as necessary to support the needs of the Department and the University’s mission.

Requirements

• High school diploma or GED required, Bachelor's degree preferred.
• Experience working in a customer service field and/or experience in events.
• Demonstrable examples of managing a small staff.
• Able to demonstrate a track record of cultural sensitivity in collaborative settings.
• Possesses proven management skills including planning, supervision, mentoring, and coaching.
• Able to think critically, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Benefits

• Comprehensive group health insurance, including medical, dental, vision, disability and life insurance.
• A generous tuition benefit for employees, spouses and dependents
• Paid Mission leave to allow our employees to engage in acts of service or to have time for personal reflection.
• The "Gift of Time" when Regis closes between Christmas Day and New Year's Day.
• Options for flexible work arrangements based on position.