Administrative Assistant/Office Manager overseeing daily office operations, supporting executives at Primetals Technologies in Alpharetta, GA. Requires strong organizational skills and proficiency in Microsoft Office Suite.
About the role
- Office Manager overseeing operations for Polymarket in NYC. Managing workplace dynamics, vendor relations, and office expansion for a fast-growing prediction market platform.
Responsibilities
- Own the NYC office end-to-end: space, supplies, equipment, mail, access, security, and IT coordination
- Be the first point of contact for anything office-related - if something's broken or missing, fix it before anyone notices
- Manage and negotiate vendor relationships: cleaning, catering, snacks, plants, maintenance, AV, and co-working memberships
- Maintain office budgets, track spend, and report monthly to Ops leadership
- Plan and execute internal events: team offsites, all-hands logistics, happy hours, celebrations, and onboarding days
- Own the guest experience - investors, candidates, and partners should walk in and immediately understand what Polymarket is about
- Support People Ops on culture initiatives: swag, welcome kits, anniversary recognition, and seasonal programming
- Lead the office expansion/design project: work with architects, designers, and contractors to build out our new space
- Manage the move timeline, vendor selection, permitting, furniture procurement, and budget
- Think long-term about workplace strategy - what does the Polymarket office look like at 200 people? 500?
- Build repeatable systems: visitor management, room booking, inventory tracking, and maintenance schedules
- Document SOPs so the office runs smoothly even when you're not there
- Own the onboarding experience for new hires: desk setup, equipment, access, and first-day logistics
Requirements
- 3–5+ years in office management, workplace ops, or facilities at a high-growth startup or tech company
- Experience managing an office expansion or build-out - you know the difference between a GC and a CM and have dealt with both
- Strong vendor management instincts: you negotiate well, hold people accountable, and don't overpay
- Systems thinker who defaults to building processes, not just solving one-off problems
- Extreme ownership mentality - if the coffee machine is broken and the AV fails during all-hands, that's your problem to solve
- Excellent communication skills: equally comfortable working with executives, engineers, and external vendors
- High attention to detail and taste - the office should look good, feel good, and run well
- Experience in fintech, crypto, or fast-moving startups (preferred)
- Event planning background, internal or external (preferred)
- Familiarity with Notion, Slack, and modern workplace tools (preferred)
- Experience managing office build-outs in NYC specifically - permitting, landlord relationships (preferred)
- Experience working directly with People Ops or HR teams on culture programming (preferred)
Benefits
- Competitive salary + equity
- Full medical, dental, and vision coverage
- 401(k)
- Flexible PTO
- Wellness stipend
- Home office equipment budget
- Unlimited AI tool access (Claude, ChatGPT, Cursor, Perplexity)
- NYC office with all the perks you’ll be running
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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