Provide administrative support to the Executive Director at Ford, ensuring effective communication and organization. Manage calendars, travel, and meetings for executive efficiency.
About the role
- Executive Assistant providing high-level administrative support to CEO and CRO at Pioneer Square Brands. Overseeing seamless day-to-day operations and ensuring effective communication across projects and teams.
Responsibilities
- Provide comprehensive, high-level support to the executives, managing schedules, coordinating appointments, and ensuring smooth communication across multiple platforms
- Lead and monitor the execution of key projects, working with cross-functional teams to ensure projects are on track, deadlines are met, and deliverables are completed
- Conduct research, analyze data, and prepare detailed reports to inform executive decision-making
- Represent the executive in meetings, communications, and other key interactions
- Handle all forms of communication, including email, phone calls, and correspondence with confidentiality
- Serve as a primary point of contact for executives, manage confidential information, and represent executives in various capacities
- Organize and facilitate high-level meetings, from preparing agendas to documenting detailed meeting minutes and following up on actionable items
- Prepare reports and presentations as necessary
- Provide insights and recommendations
- Maintain comprehensive, secure, and organized records and files with confidentiality
- Ensure that all documentation is up-to-date and easily accessible to the CEO and CRO and other key stakeholders
- Manage all aspects of executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries
- Mentor and provide guidance to junior administrative
- Other related tasks that may be assigned
Requirements
- At least 5 years of work experience as an executive assistant or similar role in a shared services set-up
- Excellent written and verbal English communication skills
- Process-oriented and highly attentive to details with strong sense of confidentiality
- Outstanding organizational and time management skills
- Ability to manage global stakeholders efficiently and effectively
- Above-average MS Office knowledge
- Ability to work independently and work under pressure
- Willingness to adapt to changing business needs
- Willingness to work on a hybrid work set-up and a fixed night shift schedule at Silver City, Pasig
Benefits
- Flexible work arrangements
- Professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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