Executive Assistant supporting management with organizational tasks in a hybrid work environment at ONLOGIST, a software company.
About the role
- Executive Assistant supporting founder's personal and professional needs at Venture Studio. Focused on high-level coordination, logistics, and operational support within a hybrid work environment.
Responsibilities
- Manage the founder’s calendar, appointments, and scheduling, with strong judgment around priorities and time allocation
- Arrange travel, restaurant bookings, events, and other personal or business-related engagements
- Coordinate household and property logistics, including deliveries, maintenance, and in-person tasks
- Liaise with contractors, vendors, and service providers, ensuring strong follow-through and timely execution
- Act as a point of contact with doctors, insurance providers, lawyers, accountants, and real estate agents
- Organize and maintain important documents relating to legal, tax, property, and operational matters
- Assist with personal errands, pet-related logistics, and other day-to-day support needs
- Source gifts, handle ad hoc requests, and solve practical problems quickly and reliably
Requirements
- Exceptionally organized with strong attention to detail
- Clear, professional, and effective communicator
- Able to manage multiple moving parts without losing track of details
- Thrives in a fast-moving environment with shifting priorities
- Resourceful and persistent in finding practical solutions without needing close supervision
- Discreet, trustworthy, and able to handle confidential matters appropriately
- Confident dealing with vendors, contractors, and service providers
- Equally capable of handling digital coordination and real-world logistics
- Fluent in English and Portuguese
- Has a car and can travel easily within roughly 30 minutes of Ericeira
- Able to work in a hybrid manner
Benefits
- Compensation will be considerably above market for the right person
- Regular presence in Ericeira
- Work in a fast-moving entrepreneurial environment with a high-trust, high-responsibility position
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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