Executive Assistant supporting management with organizational tasks in a hybrid work environment at ONLOGIST, a software company.
About the role
- Executive Assistant providing administrative and project management support to the Managing Director at the Azrieli Foundation. Ensuring smooth operations and liaising with stakeholders in the arts sector.
Responsibilities
- Provide executive-level support to the Managing Director and other executives
- Proactively anticipate executive needs, priorities, deadlines, and potential issues
- Manage highly complex calendars across MD-level leadership
- Act as a gatekeeper for executive time
- Coordinate meetings involving executive leadership, Board members, advisory council members, and external stakeholders
- Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials
- Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners
- Provide high-functioning project management support for key initiatives and special projects
- Collaborate with other Azrieli Foundation departments to ensure seamless internal communications and operational alignment.
Requirements
- 3-5 years of experience in an executive assistant, senior administrative, or project coordination role
- Bilingual (English/French) is preferred, but not required
- Strong project management skills and experience managing multiple priorities in a fast-paced, dynamic environment
- Exceptional written and verbal communication abilities; highly detail-oriented
- Demonstrated discretion, sound judgment, and a mature, diplomatic approach in handling sensitive information and relationships
- Proactive and resourceful, with a commitment to excellence and continuous improvement
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), and familiarity with project management or CRM platforms.
Benefits
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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