Hybrid Administrative Partner

at Pfizer

• Job title: Administrative Partner
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $33 - $55 per hour
• Degree requirement: High School Diploma
• Tech skills: ERP
• Location requirements: Hybrid, New York City, United States

About the role

• Administrative Partner providing comprehensive administrative support to leaders at Pfizer. Managing calendars, meetings, travel, and ensuring efficient workflow in a dynamic environment.

Responsibilities

• Provide comprehensive administrative support to multiple leaders
• Manage complex global calendars
• Schedule high-level meetings and handle travel arrangements and expenses
• Oversee the management of incoming and outgoing mail
• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics
• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly
• Create and maintain distribution lists, organizational charts, and electronic files
• Manage meeting minutes, follow-ups, and expedite workflow
• Handle purchase orders and track invoices through the system
• Take personal accountability for the quality of work
• Thrive in a self-directed environment
• Work independently under general supervision

Requirements

• High School Diploma or GED with at least 4 years of experience
• Strong interpersonal skills
• Problem solving ability
• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner
• Excellent attention to detail, time management, organization, and prioritization skills
• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette
• Experience coordinating domestic and international travel
• Strong verbal and written communication skills
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience in ERP systems (preferred)
• Experience using applications such as Concur, WebEx, and Ariba (preferred)
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams (preferred)
• Adaptability and flexibility in a fast-paced environment (preferred)
• Proactive approach to identifying and addressing issues (preferred)
• Ability to maintain confidentiality and handle sensitive information with discretion (preferred)
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot (preferred)

Benefits

• 401(k) plan with Pfizer Matching Contributions
• Additional Pfizer Retirement Savings Contribution
• Paid vacation
• Holiday and personal days
• Paid caregiver/parental and medical leave
• Health benefits including medical, prescription drug, dental and vision coverage