Assistant HR and Accounting responsible for administrative tasks at Actemium in Switzerland. Support in HR activities, accounting, and organizational duties in a hybrid work environment.
About the role
- Accounting Coordinator at PEG, LLC handling invoice processing and billing tasks. Managing financial information with a focus on accuracy and confidentiality in a hybrid work environment.
Responsibilities
- Prepares invoices for entry into QuickBooks (approx. 400-600 weekly)
- Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms
- Gathers pertinent information to create invoices
- Ensures billing and receivables are correctly processed in a timely manner using QuickBooks
- Addresses and corrects any discrepancies in account portfolios, invoices, or billing.
- Summarizes current financial status by collecting information and preparing outstanding customer and vendor reports.
- Support Billing team to enter vendor payment terms to match the due dates with the payment cycle.
- Work in Excel to maintain spreadsheets and track billing status/progress
- Maintains customer confidence and protects operations by keeping financial information confidential.
- Performs other related duties, as assigned.
Requirements
- 1 year of experience in high volume invoice/billing using QuickBooks or other related software in a professional setting is required.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Excellent interpersonal skills and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent Verbal/Written Communication Skills
- Proficient with Microsoft Office Suite or related software.
Benefits
- 20 Annual Paid Days Off (12 Days of PTO, Birthday PTO, & 7 Company Paid Holidays)
- Company Sponsored Medical Insurance that includes a contribution of up to 50% off the monthly premium
- Dental & Vision Insurance
- 401(k) Retirement Plan with up to a 4% company match vested immediately
- Basic Life & Supplemental Life
- Short-Term & Long-Term Disability
- Accident & Pet Insurance
- Corporate Sponsored Events
- Paid Professional Development & Salary Incentives through Learning/Certification Opportunities
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