About the role

C-Level Personal Assistant managing schedules and executive logistics in the payments sector. Ensuring effective communication and travel coordination for top executives in a fast-paced environment.

Responsibilities

Own end-to-end calendar and schedule management for both executives across UK / EU / EMEA time zones.
Actively track executive commitments, follow-ups, and actions to ensure nothing is missed.
Coordinate and send business-related invites for meetings, dinners, events, and external engagements.
Prepare concise one-page briefs ahead of key meetings, highlighting context, attendees, and decisions required.
Track and route internal approvals, ensuring the correct order of sign-offs is followed.
Coordinate meeting logistics, agendas, and pre-shared materials (avoiding channel and document sprawl).
Act as a communication gatekeeper, surfacing only what genuinely requires executive attention.
Consolidate actions into clear post-meeting summaries with owners and deadlines.
Ensure executives are only included in critical groups, threads, and mentions when it comes to internal communication.
Manage travel and accommodation coordination, including itineraries and meeting logistics.
Assist with posting and coordinating content on social platforms as required by the executives.

3+ years’ experience supporting C-level executives in fast-paced, multinational environments, with demonstrated ownership of complex calendars and schedules.
Experience or strong understanding of the payments, fintech, or financial services industry.
Exceptional organisation and prioritisation skills, with a proven ability to reduce bottlenecks and manage high-volume communication.
Strong written and verbal communication skills, including drafting concise briefs and filtering information with sound judgment.
High integrity, discretion, and confidentiality, particularly when handling sensitive executive, legal, and commercial matters.
Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack/Teams, etc.).
Fluent or professional-level Russian, with the ability to communicate confidently when required will be considered a plus.
Proactive, calm, and solution-driven working style, able to anticipate needs, adapt quickly, and support two executives with different priorities.

Future-Proof Your Finances: Once you’ve passed probation, we’ll kickstart your Provident Fund to secure your future.
Grow with Us: Annual Learning Budget for professional development (eligible after probation)—because your growth is our growth.
Wolt Your Way Through Lunch: €150 monthly Wolt allowance to keep you fueled and happy.
Stay Active Your Way: Enjoy a SportsBenefits membership giving you access to a wide variety of gyms and sports facilities to support your active lifestyle.
Drive in Style: After one year with us, you may be eligible for a company car—performance and availability permitting.
Park with Ease: Complimentary parking space just steps from the office, so your commute is as smooth as your workday.
Max Out Your Downtime: 25 days of vacation + public holidays, plus an additional 10 sick days to rest when needed.
Shop & Save: Exclusive local discount card + tickets for exciting events like Beonix, basketball games, and more.
Speak Like a Local: Join free Greek language classes, twice a week, open to all team members.
Celebrate Together: Twice a year, we bring colleagues from all offices together for unforgettable company celebrations.
Global Collaboration & Events: Opportunities to participate in international company events and initiatives, connecting with colleagues from all regions and contributing to a truly global community