Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- C-Level Personal Assistant managing schedules and executive logistics in the payments sector. Ensuring effective communication and travel coordination for top executives in a fast-paced environment.
Responsibilities
- Own end-to-end calendar and schedule management for both executives across UK / EU / EMEA time zones.
- Actively track executive commitments, follow-ups, and actions to ensure nothing is missed.
- Coordinate and send business-related invites for meetings, dinners, events, and external engagements.
- Prepare concise one-page briefs ahead of key meetings, highlighting context, attendees, and decisions required.
- Track and route internal approvals, ensuring the correct order of sign-offs is followed.
- Coordinate meeting logistics, agendas, and pre-shared materials (avoiding channel and document sprawl).
- Act as a communication gatekeeper, surfacing only what genuinely requires executive attention.
- Consolidate actions into clear post-meeting summaries with owners and deadlines.
- Ensure executives are only included in critical groups, threads, and mentions when it comes to internal communication.
- Manage travel and accommodation coordination, including itineraries and meeting logistics.
- Assist with posting and coordinating content on social platforms as required by the executives.
Requirements
- 3+ years’ experience supporting C-level executives in fast-paced, multinational environments, with demonstrated ownership of complex calendars and schedules.
- Experience or strong understanding of the payments, fintech, or financial services industry.
- Exceptional organisation and prioritisation skills, with a proven ability to reduce bottlenecks and manage high-volume communication.
- Strong written and verbal communication skills, including drafting concise briefs and filtering information with sound judgment.
- High integrity, discretion, and confidentiality, particularly when handling sensitive executive, legal, and commercial matters.
- Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack/Teams, etc.).
- Fluent or professional-level Russian, with the ability to communicate confidently when required will be considered a plus.
- Proactive, calm, and solution-driven working style, able to anticipate needs, adapt quickly, and support two executives with different priorities.
Benefits
- Future-Proof Your Finances: Once you’ve passed probation, we’ll kickstart your Provident Fund to secure your future.
- Grow with Us: Annual Learning Budget for professional development (eligible after probation)—because your growth is our growth.
- Wolt Your Way Through Lunch: €150 monthly Wolt allowance to keep you fueled and happy.
- Stay Active Your Way: Enjoy a SportsBenefits membership giving you access to a wide variety of gyms and sports facilities to support your active lifestyle.
- Drive in Style: After one year with us, you may be eligible for a company car—performance and availability permitting.
- Park with Ease: Complimentary parking space just steps from the office, so your commute is as smooth as your workday.
- Max Out Your Downtime: 25 days of vacation + public holidays, plus an additional 10 sick days to rest when needed.
- Shop & Save: Exclusive local discount card + tickets for exciting events like Beonix, basketball games, and more.
- Speak Like a Local: Join free Greek language classes, twice a week, open to all team members.
- Celebrate Together: Twice a year, we bring colleagues from all offices together for unforgettable company celebrations.
- Global Collaboration & Events: Opportunities to participate in international company events and initiatives, connecting with colleagues from all regions and contributing to a truly global community
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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