Executive Assistant supporting P&C Marketing team at USAA. Managing schedules, communications, and ensuring efficient operation of executive leadership in a dynamic environment.
About the role
- Executive Assistant responsible for managing schedules and communications for a Corporate Executive at Paramount Global. Ensuring organizational effectiveness and supporting leadership teams.
Responsibilities
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
- Prepare and coordinate logistics for meetings.
- Screen and prioritize incoming communications (emails, calls, mail) and respond or delegate as appropriate.
- Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.
- Facilitate communication and collaboration across executive leadership teams as needed.
- Handle sensitive information with the highest level of confidentiality and integrity.
- Exercise sound judgment in all communications and decision-making.
- Ensure the Executive’s office runs smoothly and is equipped for daily operations.
- Liaise with IT, HR, Legal, and other corporate functions as needed.
- Manage special projects and other duties as assigned.
Requirements
- Bachelor’s degree or equivalent experience required.
- 2+ years of experience supporting senior executives, ideally within large, complex organizations.
- Proven ability to manage multiple tasks and priorities seamlessly with excellent attention to detail.
- Outstanding written and verbal communication skills.
- Advanced proficiency with Microsoft Office Suite, calendar management tools, and virtual collaboration platforms (e.g., Teams, Zoom).
- Strong interpersonal skills; able to build relationships and work effectively with diverse teams and external partners.
- High degree of professionalism, integrity, and discretion.
- Ability to work independently and anticipate needs in a fast-paced, ever-changing environment.
Benefits
- medical
- dental
- vision
- 401(k) plan
- life insurance coverage
- disability benefits
- tuition assistance program
- PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement
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