Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant enhancing CEO/Leadership capacity in a fast-paced beauty startup. Handling organization, communication, and coordination tasks effectively in a hybrid role.
Responsibilities
- Own the agenda with judgment: prepare meetings, context, materials and clear next steps.
- Follow-up engine: minutes, action items, owners, deadlines and closure (you make sure things happen).
- Coordinate cross-functional tasks with ops, retail, marketing and finance — unblocking issues quickly.
- Organize information in tools (Notion/Drive/Slack): boards, docs, templates and tracking.
- Handle communications and follow ups with CEO and Founder related topics: social media, linkedin, legal, outreach.
- Jump-In on Ad-Hoc topics and urgencies: new hirings, consultant recruitments and onboarding.
- Handle executive-level communication in English (emails, coordination, occasional calls).
Requirements
- Proactive and structured: you anticipate what’s needed and execute without being asked twice.
- Excellent communication, discretion and problem-solving.
- Comfortable in startup pace: priorities shift, urgency exists, and you keep things under control.
- Strong tool fluency (Notion or similar).
- Executive English required (written + spoken).
Benefits
- Flexible work arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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