Provides administrative support to executives and senior leadership at Early Warning Services. Coordinates travel, manages calendars, and handles sensitive communications in a hybrid work environment.
About the role
- Executive Assistant providing comprehensive administrative support to Parafin’s executive team. Ensuring smooth operations and managing schedules in a fast-paced startup environment.
Responsibilities
- Masterfully manage complex calendars across multiple time zones - prioritizing, coordinating, and anticipating needs before they arise.
- Own the scheduling and logistics for internal and external meetings, ensuring every detail is handled with care.
- Prepare, edit, and polish documents, reports, and presentations for both internal use and high-profile external stakeholders.
- Track and manage expense reports and invoices with precision.
- Keep critical documents and information organized, updated, and easily accessible.
- Partner with executives on special projects that require creativity, speed, and discretion.
- Serve as a key point of contact between executives and clients, investors, and partners, reflecting our brand’s energy and professionalism.
- Jump in wherever needed - because at a startup, no two days are ever the same!
Requirements
- 4+ years of experience working with external partners and C-level executives in a startup setting.
- Bachelor’s degree.
- Exceptionally organized with an eye for detail and a love of efficiency.
- Skilled at balancing multiple priorities and staying cool under pressure.
- An excellent communicator, both in writing and in person.
- Highly trustworthy and discreet with confidential information.
- Proactive, resourceful, and always two steps ahead.
- Tech-savvy, especially with Google Suite (Docs, Slides, Sheets), Google Calendar, and Notion.
- Excited to work in a fast-moving, high-energy startup environment.
Benefits
- Equity grant
- Medical, dental & vision insurance
- Unlimited PTO
- Work from home flexibility
- Commuter benefits
- Free lunches
- Paid parental leave
- 401(k)
- Employee assistance program
Job title
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Experience level
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Degree requirement
Location requirements
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