Hybrid Project Controls Analyst

at Pacific Gas and Electric Company

• Job title: Project Controls Analyst
• Job type: Full Time
• Experience level: Junior
• Salary: $8,279 - $11,035 per month
• Degree requirement: Bachelor's Degree
• Tech skills: PMP
• Location requirements: Hybrid, San Ramon, United States

About the role

• Project Controls Analyst supporting Electric Operations projects with PM guidance. Responsible for project cost, schedule analysis, and reporting.

Responsibilities

• Use the cost and schedule plan to determine if project objectives are achievable.
• Create, maintain, and update monthly forecast budgets.
• Prepare various cost reports and maintain forecast accuracy.
• Prepare project performance analysis, cost, and schedule status reports.
• Identify cost and schedule variances from objectives and recommend corrective action.
• Assess and report on project performance using established industry standards.
• Provide regular communication on project cost, schedule and risk status to project team members, stakeholders and public.
• Interface with design and planning resources and software systems.
• Review and assist in the preparation of Advance Authorizations, Job Estimates and Re-Authorizations and assist PM in routing for approval.
• Prepare journal entries and coordinate or process goods receipts in current software system.
• Verify that project cost and schedule milestones were/were not attained and provide input to identify future process or business improvements and work with responsible parties to implement.
• Manage orders from inception through completion and all required documentation is entered in current software system (Ex: EDMS).
• Resolve all open items, ensure compliance requirements are met and close out order.
• Maintain scope change, contingency release, change order, and journal entry logs.
• Maintain written and electronic project documentation and records for required aspects of the project: Maintain project files in accordance with established guidelines and requirements (Ex: utilizing the electronic document management system or EDMS).
• Document change order requests, project status, key issues, risks and resolution, priority changes and approvals.
• Provide Project Manager with monthly report of project costs and/or schedule information including variance analysis according to an agreed upon level of detail and prioritization.
• Provide Project Team members with current status report containing schedule and cost information.
• Comply with Utility Operations Policies, Standards and Guidelines.
• Assist PM with Post Job Critique.
• Prepare various monthly and weekly project management reports and report performance reports to management group including scorecards.
• Ensure quality of reports for the department, to report out to stakeholders.
• Validate weekly and monthly data sets.
• Fulfill ad-hoc requests for cost-related data and analysis.
• Participate on (or lead) various process improvement initiatives, within Project Management.
• Prepare various monthly and weekly project performance reports - budget and cycle forecast reports; and finance status reports, utilizing the financial tracking software (e.g. SAP/BW system and EPM).
• Coordinate and work with all stakeholders, on creating new reports, that best measure and support good business decisions, to meet the Year End Annual Budget target.
• Coordinate and summarize project cycle forecast variance explanations for the department, to report out to stakeholders.
• Ensure that all responses to budget, quarterly cycle requests reflect accurate and current project cost information and stakeholders are in concurrence.
• Post and update all the project performance; budget and cycle forecast; and status reports on the Project Management website.
• Monitor, analyze and report out on the Department’s Forecasting Performance, with weekly performance reports, utilizing the financial tracking tools (e.g. SAP/BW).
• Analyze financial results on a monthly basis, providing explanations of significant cost drivers to PM Leadership – reports such as the Green-Red Scorecard and Lessons Learned Reports.
• In coordination with Project Manager develop project schedule and cash flow/forecast plans with functional department input.
• Attend Project and Job kickoff and walk down meetings.
• Create, maintain and update schedules.
• Document, monitor and communicate project milestones and risks with appropriate stakeholders.
• Participate in project status meetings, collect progress data and revise project plan as needed.
• Monitor financial progress and maintain Project Manager’s order group.
• Develop, maintain and control project schedule plans using appropriate software (for ex: SAP Project System, SAP Work Management System, and Primavera P6).

Requirements

• Bachelor’s Degree or equivalent experience
• 1 year of experience in electric or gas transmission or distribution business operations area, business planning, accounting, finance, construction management or project management, at PG&E OR, 2 years of experience in electric or gas transmission and/or distribution business operations area, business planning, accounting, finance, construction management and/or project management, if hired externally
• Experience with appropriate software tools, e.g., SAP Work Management, BPC, Planning Orders, BW, P6 (Primavera), MS Excel
• Knowledge of Unifier, ProjectWise, and/or HeavyBid
• Competency in providing direction, delegating, and removing obstacles to get work done
• Competency in interpreting and applying understanding of key financial indicators to make better business decisions
• Competency in making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
• Knowledge of mathematics - for example algebra, geometry, trigonometry - as needed to perform at the job level
• Ability to apply project management theories, concepts, methods, best practices, and techniques as needed to perform at the job level
• Knowledge of project management tools - for example Primavera, PGE work scheduling and management - as needed to perform at the job level
• Project Management, Project Controls, or Construction Management experience
• Risk Management and Earned Value Analysis experience
• Accounting/budgeting knowledge
• Forecasting skills
• Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) Certification
• Willing to travel
• Experience with SPSI reporting.